Executive Assistant

Vor 4 Tagen

Zug, Schweiz Constanter Philanthropy Services Vollzeit

**Company Description**
Constanter is a private charitable foundation established to promote respect for human dignity, sustainability and social justice. Constanter is supported by Porticus in developing and executing programmes, and works with other philanthropic organisations, such as the Laudes Foundation.

As the Constanter Investment Office (IO), we manage a diversified portfolio of investments that support the philanthropic work of the Brenninkmeijer family. We do so across public, private, and real asset classes using a Total Portfolio approach, looking to produce superior risk-adjusted returns. We embrace a long-term value-based investment approach, built on strong partnerships.

We believe that positive returns and sustainability go hand in hand. We invest in accordance with our responsible investment policy and look for companies and funds to take their environmental, social and governance responsibilities seriously.

We are a collaborative and high performing team, where we expect you to thrive and excel. We are proud to contribute to the family owners' mission of being a Force for Good; helping to build a world that is just, and which respects and fosters the dignity of every human person. We do so through generating high quality returns, in a mission-aligned manner.

In this role you report to Chief of Staff in the IO and a dotted line to the Director of Finance in Constanter Philanthropy Services (CPS).
**Job Description** Business management support for a team of investment professionals inc**:

- Communications design: using PowerPoint skills (and Canva or Tableau) to support team in putting together presentation materials, investment reports and internal communications
- Information management: assisting the team in compiling reports for the quarterly Investment Committee and other relevant committees
- Process controls: using Excel, Visio and Notion skills to ensure processes and controls are correctly documented and following up with relevant stakeholders
- Transaction implementation: managing document execution, following up with counterparties, assisting with compliance controls and documentation (e.g. KYC/AML)

**Implementation and oversight of administrative processes and controls**:

- Minuting internal governance meetings (including investment and risk matters) including circulating agenda and supporting documents
- Regulatory filings: support the regular filing of regulatory documents and similar ongoing obligations including managing governance calendars
- Document filing: ensuring transaction documents are correctly executed and have been saved correctly in folders

**KEY COMPETENCIES**
- **Communication**:Exceptional written and verbal communication skills in English (German is a plus). Proficiency in preparing reports, presentations and correspondence.
- ** Organizational Skills**:Outstanding organizational and time management skills with the capability to prioritize and manage multiple tasks seamlessly and the ability to work autonomously
- ** Strategic Thinking**:Ability to anticipate executive needs and act proactively. Skilled in planning and execution.
- ** Discretion and Confidentiality**:Must maintain the highest level of confidentiality and discretion at all times.
- ** Strong influencing skills; **ability to build effective relationships based on trust, integrity, consistency, and pragmatism
- ** Quality focus**:Ability to meet deadlines, handle conflicting priorities and work under pressure. Meticulous attention to detail

**REQUIRED EXPERIENCE & QUALIFICATIONS**
- **Education and experience**: Bachelor’s degree preferred, or extensive experience in a role requiring similar skills and tasks.
- ** Investment Industry**: Experience of working in, or knowledge of, investment organisations and/or financial institutions, professional services firms (legal, consulting, advisory) an advantage.
- ** Governance Support**:Experience of executing company secretary duties (e.g. preparing agenda, drafting meeting minutes, tracking deliverables)

**Additional Information** What we offer**

By joining our team, you will become part of this remarkable journey. You will work in a fun and highly dynamic environment and have the opportunity to collaborate with, and learn from expert colleagues. Part of your role will be contributing to the best outcomes for the charitable entities’ investment strategies and their portfolios - and enhancing its responsible investing activities, in support of our mission.
- Job location: Zug, Switzerland
- Schengen Area passport required.

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