Executive Assistant to The CEO
Vor 3 Tagen
Windmill Digital is looking for a proactive Executive Assistant to provide comprehensive administrative and executive support to our CEO. This role involves working closely with our Leadership team, serving as a crucial point of contact for both internal and external stakeholders on all matters pertaining to the CEO.
**Key Responsibilities**:
**Executive Support**:
- Manage CEO's Calendar: Assist with daily administrative duties including managing an active calendar of appointments, completing expense reports, and arranging travel plans.
- Communication on CEO's behalf: Attend meetings in the CEO's absence, communicate with the general staff, and coordinate logistics for high-level meetings.
- Support the Leadership Team: Work closely with our Leadership team, offering proactive support including administrative assistance, travel arrangements, and expense processing.
- Maintain Confidentiality: Ensure the protection of operations by keeping information confidential. Comply with data protection legislation, manage company files, and oversee the archiving or disposal of documents when appropriate.
**Leadership Team Support**:
- CEO's Administrative Liaison: Act as the administrative link to the Leadership team, manage activities via coordinating meetings and receptions; arranging hotel accommodations; and processing travel reimbursement requests.
- Meeting Coordination: Assist in scheduling and attending meetings, coordinate the agenda of senior management team meetings, and prepare accounts of the meetings.
**Requirements**:
- Minimum 5 years of experience in a similar role supporting executive-level management. Experience in the IT or tech industries will be highly regarded.
- Strong organizational skills with the ability to prioritize multiple tasks seamlessly with excellent attention to detail.
- Proficiency in Microsoft Office Suite including Excel, PowerPoint, Teams, and SharePoint.
- Exceptional presentation, communication, and interpersonal skills.
- Ability to work independently and with professional discretion.
- Advanced proficiency in English, french and german
**About Windmill**:
Windmill is a product delivery company dedicated to creating digital experiences that make a significant impact. We’re a global operation headquartered in Switzerland, with employees spread across the UK, USA, Portugal, South Africa, Germany, Ukraine, and India.
**What We Offer**:
- Competitive compensation and benefits including health insurance, retirement plans, and generous paid time off.
- Opportunities for career enhancement and personal development.
- A remote-first work environment, allowing you to work flexibly and comfortably.
- A chance to work within a diverse, international team on engaging tasks and challenges.
**How to Apply**:
- Submit your CV through our website.
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