Executive Assistant to Coo

vor 19 Stunden


Fribourg, Schweiz PICTET Vollzeit

**Your team**:

- The Pictet Group is one of the world’s leading independent wealth and as-set managers. Founded in 1805 and headquartered in Geneva, Switzerland, the Group is represented in 27 offices in financial centres worldwide, currently employing over 4300 people. Pictet has been present in London since 1990, and employs near 400 people.
- Pictet Asset Management (PAM) manages the assets of some of the world’s largest institutions, financial intermediaries and their clients. Our culture welcomes independent thinkers and centres around investment excellence, a long-term perspective and a dedication to client service.
- PAM Operations is a 100+ person department over 3 sites (London, Geneva and Singapore), comprised of Core Operations (Trade support, Collateral and Reconciliations, Event Processing, Portfolio Accounting, etc.), Client and Regulatory Reporting, Portfolio Transitions (client and fund onboarding), Cash Management and Treasury, and the COO Office (with Strategic Change and Operational Change).- This position is offered on an 80% part-time basis.**Your role**:

- Operating in a fully confidential manner with a high level of discretion, autonomy and initiative where appropriate whilst improving efficiency and streamlining process.
- Diary management and meeting organisation including collation and distribution of meeting materials (weekly, bi-weekly, quarterly, bi-annual meetings).
- Inbox management including redirecting and responding accordingly.
- Minute taking and distribution of key items covered/action points.
- Correspondence and presentation preparation including printing and binding documents for client meetings.
- Organising international travel itineraries.
- Managing invoices and submitting expenses.
- Liaising with third-party providers particularly in the coordination of meetings.
- Onboarding new joiners, raising all necessary requests and working with the Business Manager as well as Operations managers acting as point of contact for IT team and Logistics.
- Assisting on departmental projects and events such as intranet refresh, Town Halls, off-sites etc.
- Helping the COO’s direct reports with complex meeting organization involving other Executive Committee members.
- Establishing working relationships with PAM Operations teams, Executive Assistants & Team Assistants globally.

**Your profile**:

- Professional qualification with at least five years’ experience as an Executive Assistant supporting a senior stakeholder within the corporate world.
- Knowledge of, or experience in, the financial services industry preferred.
- Friendly, proactive, confident and highly organised you will able to think ahead as well as outside of the box and be solution oriented.
- A true team player who is willing to be flexible, open to learning and taking on new responsibilities.
- Tech-savvy, you will be comfortable adjusting to new systems and operating at an intermediate level with MS Outlook, Word, Excel and PowerPoint.

**Note**:

- We will not accept any CVs via agencies**Diversity & Inclusion**:
**_ Pictet is an equal opportunity employer and is committed to creating a diverse environment. We respect all individuals and seek their inclusion in the workplace._



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