Assistant Facilities

vor 4 Wochen


Zurich, Schweiz Alexion Pharmaceuticals,Inc. Vollzeit

Some opportunities happen only once in a lifetime - like a job where you have the chance to change lives. At Alexion, people living with rare and devastating diseases are our Guiding Star. We are driven to continuously innovate and create meaningful value in all we do to help patients and families fully live their best lives. We value the uniqueness and diversity of our employees and recognize that nurturing the diverse perspectives and strengths of our people translates into innovative breakthroughs for patients.

**Assistant Facilities & Office Manager**

**Location**:
Zurich and/or Barr

**Position Summary**

The Assistant Facilities & Office Manager will report to the Executive Director, Global Head of Security, Real Estate & Facilities, and manage the execution of day-to-day facilities operations, quality oversight, and planning of hard and soft services, in support of the building and premises of the Alexion international Headquarters. In this role, this person will act as a corporate ambassador to our business units and be the primary contact for facilities management for all facilities related issues. The Facilities Manager will work closely with internal and external resources on the execution of daily operations and ensure exemplary customer service to business unit leadership and employees across the enterprise as well as partnership excellence with all facilities vendors.

**Principal Responsibilities**
- Manage and oversee building operations requests and programs, providing prioritization, direction, and support to facilities vendors
- Build annual budgets in coordination with Global Finance and service vendor(s) with an eye toward continuous improvement within a vested services model
- Drive out unnecessary costs from the system over time as budgets/service levels normalize
- Establish a robust performance management program to hold our FM vendor(s) accountable for defined service levels, reviewed on regular intervals with key stakeholders
- Proactively manage services levels to ensure that work by contractors has been completed to satisfaction
- Manage the feedback process for internal customers and external service providers to provide timely status updates and improve workflow efficiency
- Oversee work orders and provide status reports on all service now calls, ensuring proper workflow and issue resolution
- Serve as primary point of contact for contracted facilities services vendors on all building services issues as needed to complete both requested and special activity work
- Manage approved facilities management projects, liaising between with business unit leads as needed to deliver successful outcomes
- Develop and maintain strong relationships with building property management, tenants, and outside service providers to facilitate building operation and improvement activities
- Support day-to-day coordination and planning of essential site services such as on-site FM support services (tenant services, maintenance, mailroom, cleaning, catering, waste disposal).
- Develop and implement strategies to ensure a safe and an environmentally sound workplace; ensure the building meets health and safety requirements and complies with the site’s business continuity plan
- Ensure current safety policies and procedures are followed and remain in compliance with local, state, and federal rules/regulations
- Implement FM guidelines, standards, policies, and vendor management program
- Oversee allocation and utilization of space and resources assisting with the coordination of building space allocation, layout, and communications

**Working Relationships**
- Develop and maintain positive relationships with employees and leaders across the site, as well as, with vendors and contractors.
- Establishes and nurtures highly effective relationships with employees, customers and stakeholders that support and advance business goals and objectives.
- Ability to work collaboratively and seamlessly with FM providers and internal Operations, Administrative and Finance teams to develop and deliver site operational deliverables.

**Qualifications**
- 5 years’ experience in facility activities, which include direct work with clients, vendor managers, engineers, contractors, and consultants.
- 3 years’ direct hands-on facilities / contract management experience which should include development of customer requirements, formulation of implementation plans, project execution, fiscal management, and team leadership.
- Excellent negotiation, facilitation and consensus building skills.
- Proven capability to implement corporate and department level standards, policies, and procedures.
- Operations experience is essential

**Education**
- Bachelor of Science degree in Architecture, Facilities Planning, Hospitality, Construction Management, or related discipline is preferred

LI-Hybrid

AstraZeneca completed its acquisition of Alexion, marking the creation of Alexion, AstraZeneca Rare Disease. If you're interested i


  • Facilities Assistant

    Vor 6 Tagen


    Zurich, Schweiz CBRE Vollzeit

    **Facilities Assistant - Generalist** **Job ID** - 168198**Posted** - 22-May-2024**Service line** - GWS Segment**Role type** - Full-time**Areas of Interest** Facilities Management **Location(s)** Zurich - Zurich - Switzerland - CBRE Global Workplace Solutions provides integrated facility management services on all continents with more than 60,000...

  • Facilities Assistant

    vor 1 Woche


    Zurich, Schweiz CBRE Vollzeit

    Posted- 23-Feb-2024- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Facilities Management- Location(s)- Zurich - Zurich - Switzerland- CBRE Global Workplace Solutions provides integrated facility management services on all continents with more than 60,000 employees. In Switzerland, the GWS division provides technical, infrastructural and...


  • Zurich, Schweiz Coopers Group AG Vollzeit

    ................ For our client, a leading company in the Technology field, we are currently looking for an experienced **Receptionist & Facilities Assistant** (M/F/d), who wants to be one of the companies multifarious faces to the world. **Your tasks**: - Function as the point of contact for internal and external inquiries - Management of room bookings...


  • Zurich, Schweiz ABB Vollzeit

    **Receptionist & Facility Assistant**: **Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together,...


  • Zurich, Schweiz Talentor Sweden AB Vollzeit

    **Your tasks**: - Function as the point of contact for internal and external inquiries - Management of room bookings and visitor announcements - Preparing meeting rooms and the meeting center before and after visits and client events - Ensuring kitchen facilities and conference rooms are presentable (clearing away crockery, operating the dishwasher) -...

  • Sales Assistant

    Vor 7 Tagen


    Zurich, Schweiz kessler.vogler GmbH Vollzeit

    For our client, a well-known international bank in Zurich, we are currently looking for a highly motivated and experienced individual to support a dynamic Sales team, with immediate start. **Responsibilities** - Coordinating and organizing/attending Roadshows based in Zurich/Geneva - Set up meetings for clients with analysts upon request - Ensuring prompt...


  • Zurich, Schweiz XML International Vollzeit

    **SALES ASSISTANT EQUITY SALES** **Zurich, Switzerland** **Description**: The company is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments and individuals from more than...

  • Research Assistant

    vor 3 Wochen


    Zurich, Schweiz Department of Business Administration Chair of Entrepreneurship Vollzeit

    Department of Business Administration_ - Chair of Entrepreneurship_ **Research Assistant** **Approx. 20%, on an hourly basis **:The Department of Business Administration at the University of Zurich is one of the leading research and teaching facilities in the German-speaking world. At the Chair of Entrepreneurship we are a small and highly productive team...

  • Research Assistant

    Vor 7 Tagen


    Zurich, Schweiz Department of Business Administration; Chair of Entrepreneurship Vollzeit

    Department of Business Administration; Chair for Entrepreneurship_ **Research Assistant** **Approx. 20%, on an hourly basis **:The Department of Business Administration at the University of Zurich is one of the leading research and teaching facilities in the German-speaking world. At the Chair of Entrepreneurship we are a small and highly productive team of...

  • Technical Assistant

    vor 2 Wochen


    Zurich, Schweiz Institute of Molecular Cancer Research (IMCR) Vollzeit

    Institute of Molecular Cancer Research_ **Technical Assistant / Lab Manager** **80 % **:The IMCR is part of the Faculty of Medicine, as well as the Faculty of Science, of the University of Zurich. It is situated on the Irchel Campus and is equipped with state-of-the-art facilities. In addition, IMCR employees have full access to the central facilities of the...


  • Zurich, Schweiz Boston Consulting Group Vollzeit

    **WHAT YOU'LL DO**: - Proactive calendar management, including internal and external meeting coordination for minimum two Managing Directors and Partners - Inbox management in professional English and German - Planning of complex international travel arrangements (e.g. visa, hotel, flights) - Being the go-to-person for case team and practice area members to...


  • Zurich, Schweiz Institute of Molecular Cancer Research (IMCR) Vollzeit

    Institute of Molecular Cancer Research (IMCR)_ **Laboratory Technical Assistant / Lab Manager** **100 % **:The IMCR is part of the Faculty of Medicine and the Faculty of Science of the University of Zurich. It is located on the main Irchel Campus and is equipped with state-of-the-art facilities and IMCR employees have full access to the central facilities of...


  • Zurich, Schweiz Institute of Medical Microbiology Vollzeit

    Institute of Medical Microbiology_ **Research Laboratory Assistant** **80-100 % **:Our research group at the Institute of Medical Microbiology of University of Zurich is searching for a Research Laboratory Assistant (80-100 % as soon as possible) to strengthen our team by contributing to our biobanking process. Our research group at the Institute of Medical...

  • Team Assistant 80-100%

    vor 2 Wochen


    Zurich, Schweiz Hitachi Energy Vollzeit

    Welcome to an exciting opportunity to join our dynamic team in the energy sector as an Assistant. This role offers a unique blend of responsibilities, within an international context. As an Assistant, you will play a pivotal role in ensuring the smooth operation of day-to-day activities, contributing to the success of our organization on a global...


  • Zurich, Schweiz Institute of One Health Research Vollzeit

    One Health Institute / Medical Faculty_ **Assistant Professorship with Tenure Track for "One Health with Focus in Evolution"** Assistant Professorship with Tenure Track for "One Health with Focus in Evolution". The One Health Institute (OHI) is a newly founded institute at the University of Zurich, which will hold initially three professorships in One...


  • Zurich, Schweiz Schroders Vollzeit

    **Schroders plc**, with headquarters in London, employs over 5500 talented people worldwide, operating in 37 different locations across Europe, the Americas, Asia, the Middle East and Africa, close to the markets in which we invest and close to our clients. Schroders has developed under stable ownership for over 200 years and long-term thinking governs our...


  • Zurich, Schweiz Adecco Vollzeit

    We are looking for a versatile and highly-organized Personal Assistant to perform personalized administrative duties for the Founder & Chief Scientist. In this role, you will be responsible for scheduling meetings, taking meticulous notes, and handling correspondence on behalf of the Founder & Chief Scientist. You may also be required to make travel...

  • Research Assistant

    vor 2 Monaten


    Zurich, Schweiz Department of Business Administration Vollzeit

    Department of Business Administration_ **Research Assistant** **on an hourly basis **:The Department of Business Administration at the University of Zurich is one of the leading research and teaching facilities in the German-speaking world. Its areas of expertise encompass all aspects of business administration, including accounting, entrepreneurship,...

  • Global Assistant

    vor 2 Monaten


    Zurich, Schweiz Hitachi Energy Vollzeit

    **At Hitachi Energy our purpose is advancing a sustainable energy future for all. We bring power to our homes, schools, hospitals and factories. Join us and work with fantastic people, while learning and developing yourself on projects that have a real impact to our communities and society. Bring your passion, bring your energy, and be part of a global team...


  • Zurich, Schweiz iET SA Vollzeit

    For a project at our client's site, an international company based in Zurich, we are looking for an experienced Administrative Assistant / Office Manager (w/m/d) In this role, you will be responsible for reporting (dotted line) to the Country / Cluster Manager and overseeing day-to-day operational matters that contribute to the excellent and smooth...