Executive Assistant

About The Role

Calendar and Travel Management

• Proactively manage, maintain, and organize complex executive calendars, efficiently prioritizing action items to help leaders keep organized and informed of meetings and events.
• Oversee all aspects of complex travel arrangements incl. visas and fast entry programs, while ensuring compliance with travel guidelines and all regulated internal processes.

Administrative Operations

• Independently organize flow of work, prioritize tasks and activities and ensure that administrative functions are carried out in a timely and effective manner, exercising adaptability and flexibility in the face of changing priorities.
• Prepare and process expense reports and outside services costs in compliance with company policies.
• Managing databases and filing systems, and general record keeping as required.
• Support with ad hoc projects and assignments.

Communication and Relationship Management

• Serve as a point of contact internally and externally, applying confidentiality and tact in all forms of communications.
• Establish and maintain strong professional relationships with internal and external stakeholders, including leaders, other departments and other administrative professionals, to enhance collaboration and facilitate effective communication and swift problem-solving.
• Assist leaders with German language interpretation and communication, particularly for external interactions and official documents.

Event Planning and Support

• Offer innovative ideas to support company events and assist in their organization and delivery to strengthen culture and support business objectives.
• Support coordinating multiple aspects of guest visits, such as organizing catering and local ground transportation for visitors.

Team Collaboration, Support and Development

• Assist in training and onboarding other administrative assistants.
• Provide vacation coverage for the other executive assistants when needed.

About You

Education

Completion of high school or secondary education required, additional university level courses, or secretarial/business school training, commercial apprenticeship with federal degree or advanced training desirable.

Knowledge and Skills

• Excellent prioritization skills.
• Demonstrates high level of interpersonal skills and professional acumen.
• Demonstrates a high level of planning and organization skills.
• Demonstrates excellent communication skills - fluent in English (both spoken and written); working knowledge of German an asset.
• Proven ability to collaborate across multiple departments/organizations and ability to navigate in an enterprise and fast-paced environment.
• Manages highly confidential information using appropriate discretion.
• Interacts and coordinates effectively and professionally with senior leaders inside and outside of the company as well as all other internal and external visitors.
• Demonstrates ability to manage change, and adapt work style and processes according to the dynamic nature of the organization.
• Understanding of cultural differences.
• Manages multiple tasks in an environment of tight deadlines and high-quality standards.
• Exhibits a high degree of autonomy and decision-making discretion.
• Possesses strong computer literacy and proficiency in Microsoft Office Suite, with the ability to effectively leverage technology to support executive-level tasks, and a demonstrated ability to adapt to new technologies.
• Team-spirited, able to collaborate with the other assistants.
• Previous experience working for senior executives in an international corporate environment preferred.

What’s in it For You?

Join us to inform the way forward with the latest AI solutions and address real-world challenges in legal, tax, compliance, and news. Backed by our commitment to continuous learning and market-leading benefits, you’ll be prepared to grow, lead, and thrive in an AI-enabled future. This includes:

• Industry-Leading Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.
• Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, and hybrid model, empowering employees to achieve a better work-life balance.
• Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.
• Culture: Globally recognized and award-winning reputation for inclusion, innovation, and customer-focus. Our eleven business resource groups nurture our culture of belonging across the diverse backgrounds and experiences represented across our global footprint.
• Hybrid Work Model: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.
• Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.

DISCLAIMER

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Do you want to be part of a team helping re-invent the way knowledge professionals work? How about a team that works every day to create a more transparent, just and inclusive future? At Thomson Reuters, we’ve been doing just that for almost 160 years. Our industry-leading products and services include highly specialized information-enabled software and tools for legal, tax, accounting and compliance professionals combined with the world’s most global news services – Reuters. We help these professionals do their jobs better, creating more time for them to focus on the things that matter most: advising, advocating, negotiating, governing and informing.

We are powered by the talents of 25,000 employees across more than 75 countries, where everyone has a chance to contribute and grow professionally in flexible work environments that celebrate diversity and inclusion. At a time when objectivity, accuracy, fairness and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.

Accessibility

As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.

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