Shipping Coordinator., Geneva

Vor 3 Tagen

Genf, Schweiz TN Switzerland Vollzeit

Social network you want to login/join with:

Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby’s believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.

Key Objective

In this role you will be responsible for export logistics, the execution of shipping services and compliance documentation activities required for all in/out-bound shipping activities for Sotheby’s Switzerland.

Responsibilities include:

Shipping Department

  • Responsible for the administrative and operative procedures of Shipping Department for Sotheby’s Geneva;
  • Managing internal and external communication;
  • Direct communication with clients for various purposes for Shipping, Presale, Postsale and Client Service requirements;
  • Data Inputting and reporting on export figures for Switzerland;
  • Filing and preparation of paperwork;
  • Follow up on items send under Temporary Export / Import regulations;
  • Liaise with Finance Department concerning VAT refunds for purchased items;
  • Communicate and provide Finance Department details related to VAT reporting;
  • Maintain constructive relationships with other shipping departments Worldwide;
  • Maintain shipper contacts & conduct quality survey.

SAP and Invoice procurement

  • Central Purchasing co-ordinator (CPC) for the Shipping Department and Operations Geneva;
  • Type and produce invoices and Shipping Quotes for re-billable charges and services;
  • Procure invoices in SAP as required;
  • Ensure due diligence in security matters;
  • Operations during Auctions in Geneva, Travelling exhibitions and events;
  • Provide support for SAP procedures to administrative and shipping departments in EMEA/US;
  • Attend training courses as required;
  • Ad-hoc project management.

Minimum Requirements:

  • Federal Certificate of Vocational Education and Training (CFC) of Commerce, Forwarding Merchant with Federal Diploma of Vocational Education and Training is a plus;
  • Spoken and written English and French is a must; any other languages is a plus;
  • Proven experience in a position in direct contact with clients, ideally in a shipping company, a luxury company or auction house;
  • Strong knowledge of shipping logistics, including packing solutions, means of transportations, international regulations and customs;
  • Passion for client service with operationally minded and an appetite for technology;
  • Excellent written and verbal communication skills;
  • IT literate, familiar with financial databases and be able to learn and understand new systems quickly;
  • Team player who brings enthusiasm and energy to the task at hand;
  • Able to prioritize workload and solve problems independently;
  • Resilience and ability to deal with challenges whilst taking a proactive and flexible approach to ensure exceptional standards of service are always maintained.

To view our Candidate Privacy Notice for the US, please click here.

To view our Candidate Privacy Notice for the UK, Hong Kong, France and Switzerland, please click here.

#J-18808-Ljbffr

  • Shipping Operator

    Vor 7 Tagen

    Genf, GE, Schweiz TotalEnergies Vollzeit

    **Pays** Suisse **Ville** GENEVE **Lieu de travail** GENEVE-WTC1(CHE) **Société employeur** TOTSA TotalEnergies Trading SA **Domaine** Logistique **Type de contrat** CDI **Expérience** Minimum 3 ans **Your profile** - You hold a Master degree, with shipping knowledge and have gained experience as ex shipping operator or ex seafarer or you...

  • Global Mobility

    Vor 3 Tagen

    Genf, Schweiz TN Switzerland Vollzeit

    Social network you want to login/join with:Global Mobility / Relocation Coordinator - Geneva, GenevaClient:JAM RecruitmentLocation:GenevaJob Category:OtherJob Reference:7965b1864d42Job Views:11Posted:21.01.2025Expiry Date:07.03.2025Job Description:Job Ref: AS/72899/GMJob Type: Global Mobility / Relocation CoordinatorPosition Type: PermanentHours:...

  • Shipping & Chartering Manager

    Vor 3 Tagen

    Genf, Schweiz TN Switzerland Vollzeit

    Our client, an international company based in Geneva, is looking for its futureJob purpose:Managing, supervising chartering and operations.Chartering vessels on the spot and t/c contracts.Main responsibilities:Charter safe and competitive tonnage for the trading.Provide market information, evaluation, and shipping opportunities to the trading.Manage the team...

  • Global Mobility

    Vor 7 Tagen

    Genf, Schweiz JAM Recruitment Vollzeit

    Job Ref: AS/72899/GMPackage: CHF Negotiable + Bonus + BenefitsLocation: Geneva, SwitzerlandJob Type: Global Mobility / Relocation CoordinatorLanguages: English (essential), French (essential)Position Type: PermanentHours: Full-timeStart Date: ASAPContact Name: Andy ShawContact Company: JAM Global Mobility RecruitmentThe Background:This leading relocation...

  • Office Coordinator

    Vor 3 Tagen

    Genf, Schweiz TN Switzerland Vollzeit

    Social network you want to login/join with:Office Coordinator - The Field Research Unit, GenevaClient:Cornell Univ (NYS Colleges & Exper Sta)Location:Geneva, NYJob Category:OtherJob Reference:93049ab4fdb1Job Views:10Posted:21.01.2025Expiry Date:07.03.2025Job Description:About The College of Agriculture and Life Sciences (CALS)At Cornell University, CALS is...

  • Legal Counsel, Dispute Resolution, Geneva

    Vor 3 Tagen

    Genf, Schweiz TN Switzerland Vollzeit

    Social network you want to login/join with:Legal Counsel, Dispute Resolution, GenevaClient:MSC Mediterranean Shipping CompanyLocation:GenevaJob Category:OtherJob Reference:Not specifiedJob Views:9Posted:21.01.2025Expiry Date:07.03.2025Job Description:Legal Counsel, Dispute ResolutionMSC Mediterranean Shipping Company SA is a global company engaged in the...

  • Trading Operator TotalEnergies Trading and Shipping

    Vor 7 Tagen

    Genf, Schweiz TotalEnergies Vollzeit

    Pays: SuisseVille: GENEVELieu de travail: GENEVE-WTC1(CHE)Société employeur: TOTSA TotalEnergies Trading SADomaine: LogistiqueType de contrat: CDIExpérience: Moins de 3 ansContexte et environnementFast-paced, dynamic trading environment with time-sensitive, business critical activities requiring 24/7 responsiveness, strong planning and organizational...

  • Trading Operator Expert

    Vor 7 Tagen

    Genf, Schweiz TOTAL Deutschland GmbH Vollzeit

    Fast-paced, dynamic trading environment with time-sensitive, business critical activities requiring 24/7 responsiveness, strong planning and organizational skills and attention to details. Ability to work with limited supervision.Key interface and internal coordinator between all involved internal departments (Trading, Treasury, Credit, Financial Control,...

  • Trading Operator

    Vor 7 Tagen

    Genf, Schweiz TotalEnergies Vollzeit

    PaysSuisseVilleGENEVELieu de travailGENEVE-WTC1(CHE)Société employeurTOTSA TotalEnergies Trading SADomaineLogistiqueType de contratCDIExpérienceMinimum 6 ansContexte et environnementFast-paced, dynamic trading environment with time-sensitive, business critical activities requiring 24/7 responsiveness, strong planning and organizational skills and...

  • Trading Operator

    Vor 7 Tagen

    Genf, Schweiz TOTAL Deutschland GmbH Vollzeit

    Fast-paced, dynamic trading environment with time-sensitive, business critical activities requiring 24/7 responsiveness, strong planning and organizational skills and attention to details. Ability to work with limited supervision.Key interface and internal coordinator between all involved internal departments (Trading, Treasury, Credit, Financial Control,...

  • Training Coordinator 9-months Fixed Term Contract

    Vor 4 Tagen

    Genf, GE, Schweiz TotalEnergies Vollzeit

    **Pays** Suisse **Ville** GENEVE **Lieu de travail** GENEVE-WTC1(CHE) **Société employeur** TOTSA TotalEnergies Trading SA **Domaine** Ressources Humaines **Type de contrat** CDI **Expérience** Moins de 3 ans **Contexte et environnement** - The Training team within the Human Resources department of TOTSA TotalEnergies Trading SA is based in...

  • Microsoft 365 Technical coordinator

    Vor 7 Tagen

    Genf, Schweiz LHH Vollzeit

    For one of our clients in Geneva, we are recruiting a Microsoft 365 Technical Coordinator who is open-minded, client-oriented, and passionate about their work. This individual believes in success and has a strong team spirit. Are you looking for your next challenging position? This opportunity is for you!Responsibilities:As a Microsoft 365 Technical...

  • Marketing & Events Coordinator - Private Banking

    Vor 3 Tagen

    Genf, Schweiz TN Switzerland Vollzeit

    Social network you want to login/join with:Marketing & Events Coordinator - Private Banking, GenevaClient:Lotus PartnersLocation:GenevaJob Category:OtherJob Reference:efd998d9f847Job Views:10Posted:22.01.2025Expiry Date:08.03.2025Job Description:For one of our clients, a private bank based in Geneva, we are looking for a:MARKETING AND EVENTS COORDINATOR -...

  • Trading Operator TotalEnergies Trading and Shipping

    Vor 7 Tagen

    Genf, Schweiz TOTAL Deutschland GmbH Vollzeit

    Fast-paced, dynamic trading environment with time-sensitive, business critical activities requiring 24/7 responsiveness, strong planning and organizational skills and attention to details. Ability to work with limited supervision.Key interface and internal coordinator between all involved internal departments (Trading, Treasury, Credit, Financial Control,...

  • Talent Acquisition Coordinator

    Vor 6 Tagen

    Genf, GE, Schweiz TotalEnergies Vollzeit

    **Pays** Suisse **Ville** GENEVE **Lieu de travail** GENEVE-WTC1(CHE) **Société employeur** TOTSA TotalEnergies Trading SA **Domaine** Ressources Humaines **Type de contrat** CDI **Expérience** Minimum 3 ans **Contexte et environnement** **About the position** We are looking to hire our new Talent Acquisition Coordinator. The Talent...

  • Dispute Resolution

    Vor 7 Tagen

    Genf, Schweiz Michael Page International (Switzerland) SA Vollzeit

    Looking for a Dispute Resolution Lawyer 2-10y PQEAbout Our ClientA Multinational Company based in Geneva.Job DescriptionWorking under the guidance of the Legal Director of Dispute Resolution and other senior team members to oversee the company's global uninsured disputes (including out-of-court settlements, litigation, arbitration, and alternative dispute...

  • Talent Acquisition Coordinator

    Vor 7 Tagen

    Genf, Schweiz TOTAL Deutschland GmbH Vollzeit

    We are looking to hire our new Talent Acquisition Coordinator.The Talent Acquisition Coordinator is part of the Talent Acquisition Team, which is a mutualized function for trading activities (T&S and TGP).Reporting to the Talent Acquisition Manager, you will play a key role in managing the full back-office recruitment activities for a team of Talent...

  • Knowledge Management and Engagement Coordinator

    Vor 3 Tagen

    Genf, Schweiz TN Switzerland Vollzeit

    Social network you want to login/join with:Knowledge Management and Engagement Coordinator (GGKP), GenevaClient:UNOPSLocation:Geneva, SwitzerlandJob Category:OtherJob Reference:5e33b3f5575dJob Views:8Posted:21.01.2025Expiry Date:07.03.2025Job Description:The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations,...

  • IT Project Coordinator

    Vor 3 Tagen

    Genf, Schweiz TN Switzerland Vollzeit

    For one of our clients in Geneva, we are recruiting an IT Project Coordinator who is open-minded, client-oriented, and passionate about their work. This opportunity is for those who believe in success and have a strong team spirit!Responsibilities:Provide project management, operational, and administrative support.Ensure execution of strategic...

  • Multilingual Membership Coordinator

    Vor 5 Tagen

    Genf, Genf, Schweiz Alec Allan & Associés Vollzeit

    **Job Summary**We are seeking a highly skilled Multilingual Membership Coordinator to join our team in Geneva. As a key member of our staff, you will play a crucial role in building strong relationships with members, enhancing the global presence of the organisation, and implementing strategic initiatives.Key responsibilities include:Managing projects...