Talent Acquisition Coordinator
Vor 7 Tagen
We are looking to hire our new Talent Acquisition Coordinator.
The Talent Acquisition Coordinator is part of the Talent Acquisition Team, which is a mutualized function for trading activities (T&S and TGP).
Reporting to the Talent Acquisition Manager, you will play a key role in managing the full back-office recruitment activities for a team of Talent Acquisition Specialists. As Talent Acquisition Coordinator, you will support the recruitment process by scheduling interviews, coordinating with the candidates, and managing job postings. You will ensure a smooth hiring experience for the candidates and the hiring managers.
It is a pivotal role between HR teams (Talent Development, HR Admin, HR Transformation), recruiting managers, candidates, schools, and agencies.
You will evolve in a fast-paced and international environment and you will have the chance to work with people who are passionate about what they do and who are never short in ideas.
ActivitiesWhat you will do:
Recruitment:
- Publish and manage job vacancies on internal and external job boards (corporate, LinkedIn, Schools, OCE…), update job adverts when required.
- Organize interview sessions with recruiters and hiring managers (onsite and over Microsoft TEAMS).
- Update candidates’ status in the Application Tracking System (AVATURE).
- Inform candidates of the status of their application, provide feedback.
- Mandate temporary agencies when appropriate and keep track of the invoices, vacations of the temporary workers, etc.
- Organize candidates’ data (e.g. resumes, assignments, and contact details) in internal databases.
- Manage dashboard to track KPIs on recruitment activity (time to fill, time to hire, diversity, sources of hires…).
- Manage specific Back Office for the annual Trading Graduate program selection process.
- Organize the logistics around Careers Fairs - on campus and online – (materials, agenda, accreditations, invoicing…), recruitment days, and various Talent Acquisition events.
- Implement relevant initiatives to leverage efficiency within our process and systems.
- Act as the key user for the ATS (centralize all recruiters’ requests to liaise with WeCare) and the Sharepoint Temporary Resources.
- Handle ad hoc requests from the Talent Acquisition Manager.
Administration / Onboarding:
- Manage the OCE applications in order to obtain Visa for non-EU applicants.
- Transfer recruitment information to the HR administrative teams for onboarding.
- Create IGG in the internal HRIS for newcomers.
- Manage positions in HRIS (make use of empty positions and request new positions when applicable).
- Coordinate entry of temporary workers with agency and invoicing.
- You have a proven general administrative recruitment experience including at least 3 years’ experience supporting Recruiters / Talent Acquisition.
- HR Swiss Certificate or similar relevant education coupled with experience within an HR department.
- Excellent organization and administrative abilities, including time management, prioritization, and working under tight deadlines.
- Ability to work in a fast-paced, quickly changing environment.
- Passionate about people and have a curious and positive spirit.
- Fluent in English and French.
- Excellent computer skills, especially with Word and Excel, and previous experience working with an ATS (AVATURE, Workday, ICIMS, etc.).
At TotalEnergies, we believe that our employees’ fulfillment has its roots in the wealth of the experiences they are offered. We are an equal opportunity employer committed to respecting diversity and inclusion in the workplace.
Applicants will receive consideration for employment without regard for race, color, gender, religion, national origin, disability, military status, age, marital status, sexual orientation, gender identity, genetic information, or any other protected group status.
Additional InformationTotalEnergies values diversity, promotes individual growth, and offers equal opportunity careers.
Become one of the drivers of energy transition with TotalEnergies Trading & Shipping.
TotalEnergies is a broad energy company that produces and markets energies on a global scale: oil and biofuels, natural gas and green gases, renewables, and electricity. Our 105,000 employees are committed to energy that is ever more affordable, clean, reliable, and accessible to as many people as possible.
Active in more than 130 countries, TotalEnergies puts sustainable development in all its dimensions at the heart of its projects and operations to contribute to the well-being of people.
Trading Shipping: Give your best to better energy and make the commitment with TotalEnergies. We are one of the most active players in the international oil markets, trading with a vast network of customers and suppliers worldwide: national oil companies, producers, other oil majors, refiners, traders, distributors, and end-users.
We have developed a set of trading strategies and expertise, which allows us to respond permanently to market changes and opportunities, on all physical and paper oil markets.
Satisfying the energy needs of a growing world population, curbing global warming, and adapting to changing customer behaviors and expectations are the three challenges that TotalEnergies must meet over the next 20 years.
With its biomass blending and trading activity, TotalEnergies Trading & Shipping is an active participant in the development of sustainable biofuels. Our maritime transport expertise also helps to reduce the carbon footprint of sea transportation.
Learn more about us on: TotalEnergies Trading & Shipping or LinkedIn.
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