Meeting & Events Senior Coordinator (m/f/d)

vor 1 Monat

Zürich, Schweiz JLL Vollzeit

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world-class services, advisory, and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

We currently have an excellent opportunity for a Meeting & Events Senior Coordinator (m/f/d) to join the Integrated Facilities Management business line in Zurich.

Your tasks:

  1. Act as the Workplace Services representative for the Zurich office community, support, guide, and enable the team for a productive workday in the office.
  2. Manage any employee request submitted through customer internal ticketing tool, Slack, email, or face to face, guide, answer or advise as required.
  3. Build a strong partnership with our Serviced Office Providers to ensure smooth operations, adherence to Salesforce standards, and service quality within budget.
  4. Conduct Event Space bookings, support and guide the event requestor in the event planning.
  5. Source, engage, and coordinate Catering and other event vendors such as AV companies, furniture and equipment rental, or service or entertainment provider.
  6. Oversee the service delivery of different vendors and act as the single point of contact for the event host.
  7. Ensure compliance with all Swiss and customer access control, security, and health & safety regulations.
  8. Build and maintain a list of catering suppliers and other vendors to allow variety and flexibility for any catering and event request.
  9. Ensure any dietary requirements, food allergies, personal preferences of VIPs, and our sustainability values are taken into consideration.
  10. Work with the Serviced Office Provider's Reception staff to ensure an excellent welcome for our employees, guests, and visitors according to agreed Service Level.
  11. Mail handling for all Swiss Legal entities including stakeholder documents and personal post for locations except Zurich.
  12. Collaboration with WPS lead, implement and maintain Salesforce procedures and standards.
  13. Conduct spend tracking and invoice handling for the Workplace Services Operations in Switzerland.
  14. Act as Space Champion ensuring data accuracy of our space and facility data.
  15. Welcome and provide orientation to New Hires.
  16. Share on and off-boarding information with the Serviced Office Provider.
  17. Supervise the mail handling in collaboration with the Service Provider for our Zurich’s Office.
  18. Document and participate in monthly KPI meetings with Serviced Office Provider to provide ongoing feedback on service delivery, follow up on pending facility maintenance topics, and receive updates on any planned changes by the center.
  19. Ensure all Salesforce employees, Serviced Office Provider staff, and visitors comply with Salesforce's Security standards on visitor sign-in, access control, and data protection.
  20. Build and maintain strong relationships with local office communities and stakeholders like Hub leads, Executive Assistants, and other internal functions locally and across EMEA.

Your profile:
  1. Minimum 3 years of experience in office management and/or in the field of hospitality.
  2. Experience in the coordination of service delivery, preferably including vendor management.
  3. Excellent communication and team player skills - fluent in German and English in spoken and written form.
  4. Polite and confident with a great deal of patience, passionate about service, helping, and working with people.
  5. Can-Do attitude, always willing to go the extra mile.
  6. Affinity for using innovative software like Google, Quip, and Salesforce applications.
  7. Ability to work in a fast-paced, dynamic environment and meet deadlines.
  8. Excellent multi-tasking, project management, and (self-) organizational skills.

Our offer:
  1. Creative freedom for tasks and projects.
  2. Active exchange in the global industry network.
  3. Working together at eye level.
  4. Space for personal growth, not only for work.
  5. Acknowledgement of achievements - also monetary benefits.
  6. The opportunity to enhance your skills and advance your career locally as well as regionally.

Help shape JLL. We look forward to receiving your application, stating your earliest possible starting date and your salary expectations. Please understand that paper applications cannot be accepted and, due to reasons of data protection, will be destroyed.


Your contact:
Marta Marunchak
marta.marunchak@jll.com
#LI-MM4


If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table


Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical, and emotional health.


About JLL:
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers, and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities.


Our core values of teamwork, ethics, and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. We know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation, and succeed together.

#J-18808-Ljbffr

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