Event Coordination Specialist

Vor 3 Tagen

Basel, Schweiz TN Switzerland Vollzeit

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Responsibilities
  • Ensure successful events and support of event goals; create and analyze online evaluations and prepare post-event reports.
  • Provide day-to-day event planning, preparation and project management for multiple large-scale conferences and other events, creating timelines, and helping stakeholders to understand deadlines and prioritize workloads.
  • Collaborate effectively and ensure regular communication with cross-functional teams, in a deadline-driven matrix environment.
  • Manage, track, and maintain marketing information, leads, and opportunities in the CRM database; maintain and update databases, including contact management system mailing lists.
  • Implement successful marketing and communications for event outreach via email, website, social media, conference apps, and print; create and maintain online components including registration forms, event web pages, and surveys.
  • Recruit speakers at pharma customers and provide high touch service; work directly with speakers and registrants on problems and inquiries, like travel and logistics.
  • Coordinate on-site arrangements for all meetings and events: manage, review, and negotiate venue, hotel, AV, and related contracts, arrange food and beverage, order supplies, and audiovisual equipment, ensure appropriate décor.
Skills & Experience
  • Bachelor’s degree in marketing, Communications, Business, or related field.
  • 2+ years of professional meeting/event planning and execution.
  • Experience with Microsoft Office, CRM platforms, event registration systems, and online applications.
  • Knowledge of CMS platforms such as Salesforce and Pardot, email marketing programs; experience with sales enablement platforms is a plus.
  • Strong time management skills and ability to manage concurrent tasks efficiently, first-class organizational skills.
  • Excellent written and verbal communication skills in English.
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