Assistant Manager Global Office Management

Vor 2 Tagen

Genf, Schweiz TN Switzerland Vollzeit

Social network you want to login/join with:

Client:

The International Air Transport Association

Location:Job Category:

Other

Job Reference:

1734d89d5969

Job Views:

10

Posted:

21.01.2025

Expiry Date:

07.03.2025

Job Description:

Employment Type: Permanent
Contract Duration:

At IATA, we speak for the airlines of the world, serving and supporting over 300 of them across all continents. We are passionate and knowledgeable about the aviation industry, and we strive to make it safer, smarter, more sustainable, and more inclusive. We celebrate diversity and inclusion in our workforce, and we respect and value the different backgrounds, perspectives, and skills of our employees. We also care about our employees’ wellbeing, and we provide flexible work arrangements, travel benefits, family-friendly policies, equal pay, and a day off on your birthday. We believe in giving back to the community and encourage our staff to participate in volunteering activities that support causes they care about. We encourage you to join our global community of aviation enthusiasts, and we will do our best to make you feel comfortable during the interview process. IATA is more than a trade association; it is a vision of a better future for air travel.

About the team you are joining

Reporting to the Head of Global Office Management, Corporate Administration, and Procurement, the successful applicant will be responsible for supporting all office lease and office project delivery activities including procurement, project management support, and financial analysis to ensure efficient and effective related processes across all IATA regions.

What your day would be like

  1. Project management support:
    Provide support in office projects of all sizes, helping in defining the scope and deliverables that will support business goals in collaboration with all stakeholders.
    Assist in the preparation of budgets and forecasts.
    Assist country offices and regional offices with the cost control templates and other matters.
  2. Procurement coordination and vendor management support:
    Assist with the choice of vendors and landlords.
    Assist with the preparation of NDAs, tendering exercises, and any other procurement documents.
    Review proposals and documentation provided by landlords and vendors and develop financial analysis.
    Support in the coordination of suppliers to ensure timely delivery of goods and services.
  3. Contract management support:
    Review contractual commercial clauses.
    Send timely alerts to country and regional offices regarding the expiry of lease contracts.
    Ensure timely signature of lease contracts.
  4. Support on real estate market trends:
    Evaluate the state of the real estate market and rental trends for each country where IATA is present.
    Develop real estate reports for each country.
  5. Administrative and reporting support:
    Responsible for lease contract data entry and the regular updating of the database, standard office guidelines, and other global office reports.
    Support in collecting data for the ESG report and support with implementing sustainable practices in the offices and vendor selection processes.
  6. Communication and collaboration:
    Liaise with internal departments, including finance, legal, insurance, and others to coordinate procurement and office project activities.
    Communicate effectively with global teams to ensure alignment and consistency on projects.

We would love to hear from you if

Education: College degree preferable in economics, accounting, or finance and qualification in project management.
Experience: Minimum of 3 years of experience in a procurement and project management role, preferably in a global or multinational organization.
Skills:
Excellent analytical skills, ability to master figures and data.
Excellent organizational skills.
Ability to manage and prioritize several tasks and activities simultaneously and independently through analytical and problem-solving capabilities.
Proficiency in Excel, Word, PowerPoint, and Microsoft Project.

Travel Required: N

Learn more about IATA’s role in the industry, our benefits, and the team at . We are looking forward to hearing from you

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