ASAP Executive Assistant Try& Hire

vor 2 Wochen

Lausanne, Schweiz Michael Page Switzerland Vollzeit

We're urgently seeking an Executive Assistant / International Coordinator for a full remote try & hire contract. Key highlights: flexibility and growing company.

ASAP Executive Assistant Try& Hire - Healthcare

Our Client is a Growing American Healthcare Company

Description

  • Meeting Coordination: Arrange external distributor and customer meetings, including preparing agendas, presentation packets, and travel arrangements across different time zones.
  • Event Management: Organize team events and social gatherings, ensuring they align with budgetary constraints.
  • Administrative Support: Act as a point of contact for senior executives, managing calendars and communication within the organization.
  • Procurement Activities: Support procurement efforts, including creating purchase requisitions and managing vendor relationships.
  • Travel Arrangements: Coordinate domestic and international travel arrangements, including creating itineraries.
  • Expense Reporting: Manage executive expense reports, ensuring accuracy and compliance with company policies.
  • Data Management: Maintain monthly performance reports and other automated/manual reports to support business reviews.

Profile


Skills & Abilities:
  • Proficiency in Microsoft Office suite.
  • Fluent in English (C1+) ; knowledge of German and French preferred.
  • Strong communication and organizational skills.
  • Ability to prioritize tasks and handle multiple priorities efficiently.
  • Flexibility to accommodate varying work hours, especially towards evenings due to time zone differences.
Certifications/Education:
  • High school diploma required; post-secondary education preferred.
Experience:
  • Minimum 5 years of administrative support experience, including support for senior-level executives.
  • Prior experience coordinating corporate events and managing vendor relationships preferred.

Job Offer

  • Experienced professional capable of resolving diverse issues creatively.
  • Works independently with little instruction on day-to-day tasks.

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