Administrative Assistant

vor 2 Wochen

Lausanne, Schweiz EPFL Vollzeit

EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 17,000 people, including over 12,500 students and 4,000 researchers from more than 120 different countries.

Administrative Assistant (60%)Mission

The EPFL AI center focuses on developing research, education and innovation in AI at EPFL and beyond. It is the core of a vibrant EPFL community and dynamic ecosystem with different partners and stakeholders of the AI universe.

To complete its team, the EPFL AI Center seeks for a dynamic administrative assistant. In this role, you will be in charge of the administrative support for center activities and operations.

Main duties and responsibilities
  • Assistant to the Direction of the Center, agenda organization and general correspondence
  • Supervision and management of external solicitations and requests through the center inbox
  • Administrative management of staff members, support to hiring process, accreditation, absences, agendas, onboarding, employees' lifecycle
  • Finance and funds management, support in accounting
  • Liaising with EPFL central services and academic services
  • Travel organization for the center members and visitors
  • Support in managing the acquisition and implementation of new grants and funding
  • Support in administration related to research projects according to the type of grant (academic, industrial, Swiss, European, non-European)
  • Support of event organization for scientific conferences and meetings
  • Support for external procurement
Profile
  • Previous experience as an administrative assistant in large organisations such as EPFL is highly preferred
  • Full proficiency in both French and English is mandatory (both written and spoken)
  • Computer proficiency with a very good command of modern office tools and communication channels
  • Ability to interact with all levels of faculty, staff and students in multicultural environment
  • Proven ability to interact in a fast-moving environment with an ever-changing agenda
  • Self-driven, high sense of prioritisation and initiative, flexible, reliable and organised
We offer
  • A friendly, stimulating and high-level working environment
  • The opportunity to be involved in a variety of innovative projects
  • Excellent working conditions in a top university
Informations

Contract Start Date : ASAP

Activity Rate Min : 60%

Contract Type: CDD

Duration: 1 year, renewable

Reference: 741


  • Administrative Assistant

    vor 2 Wochen

    Lausanne, Schweiz EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at...

  • Administrative Assistant

    vor 3 Wochen

    Lausanne, Schweiz EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at...

  • Administrative assistant

    vor 2 Wochen

    Lausanne, Schweiz Manpower Vollzeit

    To anticipate the needs of our client Philip Morris, we are looking for administrative assistant profiles.Administrative assistantTo anticipate the needs of our client Philip Morris, we are looking for administrative assistant profiles. What will be your main tasks:Setting up SharePoint pageOrganizing supplier access to SharePointManaging Outlook shared...

  • Administrative assistant

    vor 2 Wochen

    Lausanne, Schweiz Manpower Vollzeit

    To anticipate the needs of our client Philip Morris, we are looking for administrative assistant profiles.Administrative assistantTo anticipate the needs of our client Philip Morris, we are looking for administrative assistant profiles. What will be your main tasks:Setting up SharePoint pageOrganizing supplier access to SharePointManaging Outlook shared...

  • Administrative assistant

    vor 3 Wochen

    Lausanne, Schweiz Manpower Vollzeit

    To anticipate the needs of our client Philip Morris, we are looking for administrative assistant profiles.Administrative assistantTo anticipate the needs of our client Philip Morris, we are looking for administrative assistant profiles. What will be your main tasks:Setting up SharePoint pageOrganizing supplier access to SharePointManaging Outlook shared...

  • Assistante administrative

    vor 16 Stunden

    Lausanne, Waadt, Schweiz Careerplus SA Vollzeit

    Vous êtes parfaitement fluide en allemand et disponible rapidement? Vous souhaitez rejoindre une équipe avec une bonne ambiance? N'attendez plus, ce poste est pour vousPour notre client, une société familiale, concessionnaire officiel pour des produits d'une grande marque, nous recrutons une assistante administrative polyvalente pour un poste fixe à...

  • Assistante administrative

    vor 12 Stunden

    Lausanne, Schweiz Careerplus SA Vollzeit

    Vous êtes parfaitement fluide en allemand et disponible rapidement? Vous souhaitez rejoindre une équipe avec une bonne ambiance? N'attendez plus, ce poste est pour vous!Pour notre client, une société familiale, concessionnaire officiel pour des produits d'une grande marque, nous recrutons une assistante administrative polyvalente pour un poste...

  • Administrative Assistant

    Vor 3 Tagen

    Lausanne, Schweiz EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment...

  • Assistante administrative 80 %

    vor 3 Wochen

    Lausanne, Schweiz JobSelect Services Vollzeit

    Pour l'un de nos clients de la région "Lausannoise", sommes à la recherche de : Assistante administrative 80 % (H/F)Votre mission :Tâches administratives diverses dans un bureau d’avocatsSoutien aux diverses tâches liées au suivi des dossiers, les actions à suivreVous êtes le soutien et responsable de l’agenda pour le respect des délais suivi...

  • Assistante administrative 80 %

    vor 2 Wochen

    Lausanne, Schweiz JobSelect Services Vollzeit

    Pour l'un de nos clients de la région "Lausannoise", sommes à la recherche de : Assistante administrative 80 % (H/F)Votre mission :Tâches administratives diverses dans un bureau d’avocatsSoutien aux diverses tâches liées au suivi des dossiers, les actions à suivreVous êtes le soutien et responsable de l’agenda pour le respect des délais suivi...

  • Administrative Assistant

    vor 1 Woche

    Lausanne, Schweiz EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment...

  • Assistante Administrative

    Vor 6 Tagen

    Lausanne, Schweiz MTO Vollzeit

    Nous sommes à la recherche d'un(e) assistant(e) administratif afin de rejoindre notre équipe. Notre entreprise intervient principalement sur le canton de Vaud. Vous aurez pour missions: - Gérer les fournitures et le matériel de bureaux, assurer les commandes nécessaires, - Accueillir les visiteurs et donner un premier niveau de renseignement - Gérer...

  • Administrative Assistant

    Vor 3 Tagen

    Lausanne, Schweiz EPFL Vollzeit

    Critères de l'offre Description du poste **Your mission**: The Learning Algorithms and Systems Laboratory (LASA) is looking for an administrative assistant to support Prof. Aude Billard in the administrative and financial management of her research lab. **Main duties and responsibilities include**: Accounting management of the lab's budget, grants and...

  • Administrative Assistant

    Vor 3 Tagen

    Lausanne, Schweiz EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at...

  • Marketing Administrative Assistant

    vor 3 Wochen

    Lausanne, Schweiz Randstad Vollzeit

    Location: La-Tour-de-Peilz, SwitzerlandCompany: Nestlé Health ScienceAct. Rate: 60%Type of contract: temporary contractStart Date: ASAP for 4 months Nestlé Health Science (NHS) is a globally recognized leader in the science of nutrition, with more than 12,000 employees around the world. With a portfolio of science-based consumer health, medical nutrition,...

  • Assistante Administrative

    vor 4 Wochen

    Lausanne, Schweiz Hotelis Vollzeit

    **INTRODUCTION**: Notre client, une entreprise de restauration spécialisée dans la production et la livraison de repas transportés pour des crèches et des écoles, nous mandate aujourd'hui pour le recrutement de collaborateurs dynamiques et motivés qui agiront en tant que **Assistante administrative (H/F)**: **DESCRIPTION DE LA MISSION**: Rattachée...

  • Administrative Assistant 50%

    vor 4 Wochen

    Lausanne, Schweiz Manpower Vollzeit

    We are currently hiring for Philip Morris a highly motivated **Administrative Assistant 50%**: - 5 months mission_ - junior profile_ - English mandatory_ - pack office_ **What will be your main tasks**: - Setting up SharePoint page - Organizing supplier access to SharePoint - Managing Outlook shared mailbox - Organizing/managing meeting schedule - Send...

  • Administrative Assistant

    vor 4 Wochen

    Le Mont-sur-Lausanne, Schweiz Satsangi Vollzeit

    This is a part time administrative assistant job offered by a corporate executive to help run his office. Primary responsibilities will include: - Travel and Expense receipts management i.e. sorting and scanning - Occasionally conduct some local research Key Requirements: - Understanding of English language, spoken and written - Basic knowledge of...

  • Assistante Administrative

    vor 1 Woche

    Lausanne, Schweiz Adecco Vollzeit

    Pour l'un de nos clients de la région Lausannoise acteur dans le domaine de la construction, nous sommes à la recherche d'un-e assistant-e administrative dans un environnement technique. **Responsabilités** - Vous assurez l'assistance administrative pour les projets. - Vous élaborez et mettez à jour les tableaux de suivi. - Vous assurez l'accueil...

  • Assistante Technique

    vor 4 Wochen

    Lausanne, Schweiz Manpower Vollzeit

    **Mandaté par l’un de nos clients, nous sommes actuellement à la recherche d’un « Assistante Technique & Administrative »** **Votre mission** Vos connaissances dans le domaine de la construction, vous permettent d’assurer le secrétariat technique des responsables de secteur et des conducteurs de travaux. A l’aise avec les chiffres, vous...