archives assistant
Vor 4 Tagen
This position is located in the Records Management Unit of the Institutional Memory Section, with the UN Geneva Library & Archives, Geneva, Switzerland.
Responsibilities
Assists with records centre operations:
a. Assists with the processing of accessions b. Assists with updating accession and space management databases c. Assists with space management and space allocation d. Assists with responding to emergency disasters e. Assists with monitoring if environmental quality controls and assists in the resolution of problems 2. Assists with records transfer and accessioning a. Assists in facilitating the physical transfer of scheduled records to RMU b. Ensures accuracy of transfer documentation and accuracy of records to be transferred c. Provides assistance to transferring offices throughout the transfer process 3. Assists with reference operations and assists the focal point for requests for access to records a. Assists the RMU focal point with requests for access to transferred records b. Facilitates physical access, according to approved mechanisms 4. General a. Provides assistance to UNOG Museum in setting up and taking down of archival exhibitions. b. Provides administrative support for section and unit chiefs and undertakes other duties as assigned. 5. Assists with records disposals that have met their retention a. Assists in liaising with relevant Secretariat staff and paper recycling companies to facilitate disposal for physical records b. Assists with preparing records for physical destruction c. Assists with overseeing the physical destruction of records that have met their retention d. Assists with updating the RMU accession database 6. Assists with the acquisition and management of archival boxes a. Assists with the dissemination and management and stock management of archival boxes
Competencies
Professionalism:
Knowledge of archival repository management. Ability to maintain records in a systematic fashion and to retrieve necessary records with maximum speed and accuracy. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Teamwork:
Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client orientation:
Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view.
Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.Education
High school diploma or equivalent is required.
Job - Specific Qualification
Training in archives and/or records management is desirable.
Work Experience
At least three (3) years of experience in archives, electronic records management, or related area is required. The minimum experience is reduced to one (1) for candidates who possess a first-level university degree or higher.
At least two (2) years of experience with archives management systems, archives content management systems and/or electronic document and records management systems is required.
Two (2) years of experience of the three years experience within the United Nations or any other international organization is desirable.
LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English or French is required and knowledge of the other is required. Knowledge of another official United Nations language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules.
Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located.
Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station.
Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity.
All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect.The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.
The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.
The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
The term "sexual harassment" means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship.
Candidates who have committed crimes other than minor traffic offences may not be considered for employment.Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.
The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c).
Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised.
This condition of service applies to all position specific job openings and does not apply to temporary positions.Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on "Manuals" in the "Help" tile of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.
Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening.
No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted.Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).
-
Archive Assistant
vor 2 Wochen
Genf, Genf, Schweiz Interiman VollzeitINTRODUCTION:For one of our client, an multinational company based in Geneva, we are looking for:Archive Assistant - TraineeshipAvailable immediately for a temporary mission, 100%Dates to be confirmedDESCRIPTION DE LA MISSION: Revision of the original (paper) employee documents archive Scanning and uploading electronic versions into respective employee...
-
Archives Assistant
vor 2 Wochen
Genf, Genf, Schweiz United Nations VollzeitJob OpeningJob Opening ID: 233936Job Network : Public Information and Conference ManagementJob Family : Documentation and Information ManagementCategory and Level : General Service and Related Categories, G-5Duty Station :GENEVADepartment/Office : United Nations Office at GenevaDate Posted : May 7, 2024Deadline : Jun 6, 2024Org. Setting and Reporting This...
-
Archives Assistant
vor 2 Wochen
Genf, Genf, Schweiz United Nations VollzeitThis position is located in the Records Management Unit of the Institutional Memory Section, with the UN Geneva Library & Archives, Geneva, Switzerland. The incumbent will report to the Chief, Records Management Unit (RMU).Responsibilities:Under the supervision of the Chief, Records Management Unit (RMU) and within delegated authority, the Archives Assistant...
-
Archives Assistant
vor 2 Wochen
Genf, Genf, Schweiz United Nations VollzeitThis position is located in the Institutional Memory Section, Records Management Unit, Library, UNOG, Geneva.Responsibilities:Under the supervision of the Chief, Records Management Unit (RMU) and within delegated authority, the Archives Assistant will be responsible for the following duties:Oversees records centre operations: Oversees operations of the...
-
Mail/Administrative Assistant
vor 2 Wochen
Genf, Genf, Schweiz Page Group Switzerland VollzeitWe are seeking a Mail/Administrative Assistant for an international company, available as soon as possible for a 3-month contract. The role involves handling mail duties and providing administrative support.Mail/Administrative AssistantOur client is an international company.MissionsGreet and assist clients at the reception desk.Manage, coordinate, and report...
-
Assistant/e de Gestion
vor 2 Wochen
Genf, Genf, Schweiz OPTIMA PARTNERS Vollzeit**Assistant(e) de gestion - MENA**Pour notre client à Genève, une banque privée, nous recherchons un(e) assistant(e) de gestion polyvalente.Vous aurez la possibilité d'évoluer au sein d'une équipe dynamique dans un établissement bancaire de taille humaine et d'envergure internationale.**Vos responsabilités**Assurer le suivi des comptes clients:-...
-
Personal/team Assistant
vor 2 Wochen
Genf, Genf, Schweiz CERN VollzeitCompany DescriptionJob Description Introduction**Great technology needs great people Are you a self-motivated administrative assistant with strong organizational skills and customer-service oriented? Join a team of assistants and provide a seamless service to the department. CERN, take partThe Technology Department is responsible for technologies which are...
-
Personal/Team Assistant
vor 2 Wochen
Genf, Genf, Schweiz CERN VollzeitJob DescriptionIntroductionGreat technology thrives with exceptional people. Are you a proactive administrative assistant with strong organizational skills and a customer-service focus? Join a dynamic team of assistants to deliver top-notch support to the department. At CERN, exciting opportunities await!The Technology Department oversees specialized...
-
Assistante Personnelle
vor 2 Wochen
Genf, Genf, Schweiz Service F&B SA VollzeitPour une société de services basée à Genève, nous recherchonsun assistant(e) personnelle de notre PDG afin d'optimiser son activité.Nous recherchons un(e) assistant(e) vive d'esprit, proactif(ve), réactif(ve) et autonome.Vos principales responsabilités:- Préparer la correspondance au nom du PDG (courriels, mémos, présentations, rapports, lettres,...
-
Assistant RH
vor 2 Wochen
Genf, Genf, Schweiz Interiman Vollzeit**INTRODUCTION**: Pour notre client, un groupe actif dans l'énergie et basé à **Genève**, nous recherchons un/e:**Assistant RH H/F*****pour un poste fixe à 100%**DESCRIPTION DE LA MISSION**:**Salaires**- Mutations et contrôle des salaires, environ 200 collaborateurs dans plusieurs cantons.- Bouclement de fin d'année aux diverses institutions sociales...
-
Assistante Personnelle
vor 2 Wochen
Genf, Genf, Schweiz Capomondo SA Vollzeit**Capomondo** est une société de services qui soutient les marques du groupe Luigia (Capocaccia, Luigia, ByLuigia) opérant dans le secteur de la restauration avec innovation, passion et engagement pour la satisfaction du client. Notre groupe est en pleine croissance et se développe en Suisse et à l'étranger. Nous sommes actuellement à la recherche...
-
Assistant D'avocat(S) Anglais Courant
vor 2 Wochen
Genf, Genf, Schweiz Synodevina VollzeitSynodevina, cabinet de conseil en ressources humaines et professionnel de l'accompagnement recherche un **assistant d'avocats anglais courant H.F **à Genève.**Vos missions**:Il s'agit d'une fonction qui requiert un sens particulier de l'organisation, de la précision et de la flexibilité, ainsi qu'un sens affirmé de la discrétion- Assurer les tâches...
-
Administrative Assistant
vor 2 Wochen
Genf, Genf, Schweiz OKOIOS VollzeitOKOIOS is a Swiss IT Service provider, specialized in IT & Business Solutions. In a fast-paced environment, continuous development and agile paths are at the heart of successful organisations. Navigating in such territories requires an innovative and reliable partner equipped for all conditions. OKOIOS is all about putting the skillset of our employees in...
-
HR Benefits Assistant
vor 2 Wochen
Genf, Genf, Schweiz CERN VollzeitCompany DescriptionJob Description Introduction**Great science needs great people Are you an HR Benefits Assistant with a mindful mastery of multitasking? Are you interested in supporting the personnel of the largest physics laboratory on Earth? CERN, take partThe Section oversees the implementation and control of dependency allowances, international...
-
Assistant Administratif
vor 2 Wochen
Genf, Genf, Schweiz accès personnel Vollzeit**Description**:Missions:- Tâches administratives- Préparer des documents papier en vue de leur numérisation- Classer des dossiers- Gérer l'économat- Scanner et archiver- Formation**Compétences**:Profil:- CFC ou formation équivalente- Expérience dans un poste similaire- Gestion des outils informatiques (Word, Excel)- Parfaite maitrise du français et...
-
Personal/Team Assistant
vor 1 Monat
Genf, Genf, Schweiz CERN - European Organization for Nuclear Research VollzeitCompany DescriptionAt CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The...
-
Personal/Team Assistant
vor 2 Wochen
Genf, Genf, Schweiz CERN - European Organization for Nuclear Research VollzeitCompany DescriptionAt CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The...
-
Personal/Team Assistant
vor 4 Wochen
Genf, Genf, Schweiz CERN - European Organization for Nuclear Research VollzeitCompany DescriptionAt CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The...
-
Archivist (Rcs-sis-lb-2023-33-ld)
vor 2 Wochen
Genf, Genf, Schweiz CERN VollzeitJob Description:IntroductionBecome CERN's next Archivist and browse through CERN's rich heritage Take partAs the largest particle physics laboratory in the world, CERN's mission is to advance the boundaries of human knowledge. All its scientific results are made publicly available. At the same time, organisational or managerial information generated prior to...
-
Assistant(E) Personnel(Le)
vor 2 Wochen
Genf, Genf, Schweiz Capomondo SA Vollzeit**Capomondo** est une société de services qui soutient les marques du groupe Luigia (Capocaccia, Luigia, ByLuigia) opérant dans le secteur de la restauration avec innovation, passion et engagement pour la satisfaction du client. Notre groupe est en pleine croissance et se développe en Suisse et à l'étranger. Nous sommes actuellement à la recherche...
