Events Logistics and Registration Consultant

vor 2 Wochen

Genf, Genf, Schweiz International Telecommunication Union (ITU) Vollzeit

INTERNATIONAL TELECOMMUNICATION UNION

  • ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radiofrequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and establishes global standards that foster seamless interconnection of a vast range of communication systems._

Events Logistics and Registration Consultant

Vacancy notice no: 1546

Sector:

TSB

Department:

OPD

Country of contract:
Switzerland

Duty station:
Geneva

Position number:
positionNumber

Grade:
PositionGrade

Type of contract:
Consultant

Duration of contract: 5 months

Recruitment open to:
External

Application deadline (Midnight Geneva Time): 29 March 2024

ORGANIZATIONAL UNIT


The Telecommunication Standardization Bureau (TSB) fulfills the objectives of the Union relating to telecommunication standardization, by providing secretariat support to groups studying technical, operating and tariff questions and facilitating the adoption of Recommendations in these areas with a view to standardizing telecommunications and information technology on a global basis.

In order to achieve these objectives, the Telecommunication Standardization Bureau works in accordance with the instructions of the World Telecommunication Standardization Assemblies (WTSA), Telecommunication Standardization Study Groups and the Telecommunication Standardization Advisory Group.

TSB, headed by an elected Director, provides the technical, administrative and logistic support for the assemblies and for the meetings of the groups mentioned.


The Operations and Planning Department (OPD), is responsible for coordinating and planning support for the activities of the Telecommunication Standardization Sector.

It does this through managing the Bureau's activities for organization and planning of assemblies and logístical support to meetings.

The Department oversees document processing and provides IT services and solutions for electronic working methods and the development of ITU-T databases.

The Department also provides administrative and secretarial support for intellectual property matters and manages the technical editing and final production of ITU-T recommendations and publications as well as ISO/IEC common texts.

The Department collaborates closely with the Departments of the General Secretariat and the Bureaux which are responsible for providing support services.


TERMS OF REFERENCE:

Under the direction of the Senior Outreach and Events Coordinator, the consultant will:

  • Contribute to the logistic aspects related to ITU-T events using the CRM system, book meeting rooms, program/update meeting sessions, request support services to the concerned departments; follow up internally and daily on the delivery of the requested support services.
  • Assist with the meeting session booking in the CRM system (approx per year), create certificates in the preparation of WTSA24, prepare nameplates for all ITU-T meetings including GSS2
  • Serve as firstlevel support and assist event participants regarding equipment: laptops, projectors teleconferences devices, etc. Ensure that equipment (photo badge printers, meeting room PCs, projectors, printers) is functioning. Provide first level technical support for this equipment and liaise with relevant ITU services for further support requirements as may be required.
  • Assist with all registration relatedadministrative aspects of participation in ITU-T conferences and meetings including advance online registration and onsite badging; liaise directly with the event organizer and ITU member representatives.
  • Assist event participants throughout the registration process; diagnose, troubleshoot, and resolve problems reported by users, or escalate them to the right level of internal support; participate in the development of event registration FAQs training material, guidelines, etc.
  • Assist in creating announced and final lists of participants and prepare badges, lanyards and physical attendance template lists for meeting held outside of Geneva.
  • Perform administrative and secretariat support during events and conferences.

CONCRETE DELIVERABLES:

  • Performed meeting sessions bookings and updates in CRM system.
  • Performed meeting room bookings and programmes' updates.
  • Delivered announced and final list of meeting participants.
  • Delivered the setup of ITU-T meetings in CRM registration system.
  • Provided customer service to delegates by answering queries in the
    TSBREG mailbox.
  • Delivered the preparation of badges for meetings held outside of Geneva.

COMPETENCIES:

Core Competencies:

Essential Functional Competencies:

Analysis, Judgement and Decision Making; Client and Service Orientation, and; Planning and Organizing.

Essential Technical Competencies:

**QUALIFICATIONS REQUI

  • Event Logistics Coordinator

    vor 2 Wochen

    Genf, Genf, Schweiz Interiman Vollzeit

    INTRODUCTION:For one of our clients, an international company based in Nyon, we are looking for a:Event Logistics Coordinator H/Fto start ASAP for a temporary contract - 12 Months at 100%DESCRIPTION DE LA MISSION: Coordinating the event management activities with a focus on logistics (transportation, airport welcomedesks, hostess, event material production...

  • Events & Logistic Coordinator (H/F)

    vor 2 Wochen

    Genf, Genf, Schweiz Interiman Vollzeit

    INTRODUCTION:For one of our clients, we are looking for a:Events & Logistic CoordinatorFor a permanent mission at 100%DESCRIPTION DE LA MISSION: Workforce/staff logístical coordination for major international events ; Strategically plan, manage and deliver logistics and related operations such as registration concept and management ; Accommodation concept...

  • Head of Travels, Events and Facility Management

    vor 2 Wochen

    Genf, Genf, Schweiz Michael Page Vollzeit

    About Our ClientOur client is an international company based in Geneva. Job DescriptionOffice and Facilities Management:Oversee maintenance and operations of in the main building in Geneva, including parking allocations and office inventory.Manage facility insurance contracts, ensuring comprehensive coverage for both Geneva building and our regional...

  • Communication and Global events management Consultant

    vor 1 Woche

    Genf, Genf, Schweiz UNEP - United Nations Environment Programme Vollzeit

    Result of ServiceThe ultimate result of this consultancy is the enhancement of the visibility, communication, impact, and efficacy of UNEP's Green Economy activities. This includes successfully planning, coordinating, and executing Environment and Trade events, as well as PAGE (Partnership for Action on Green Economy) high-level events at national, regional,...

  • Assistant Manager Event Operations

    vor 2 Wochen

    Genf, Genf, Schweiz International Air Transport Association (IATA) Vollzeit

    Employment Type: PermanentContract Duration: Until end 2025At IATA, we speak for the airlines of the world, serving and supporting over 300 of them across all continents. We are passionate and knowledgeable about the aviation industry, and we strive to make it safer, smarter, more sustainable and more inclusive. We celebrate diversity and inclusion in our...

  • Events Mobile and Web Application Service Provider

    vor 2 Wochen

    Genf, Genf, Schweiz Inter-Parliamentary Union Vollzeit

    Established in 1889, the Inter-Parliamentary Union (IPU) is the world organization of parliaments - a global forum for parliamentary dialogue, cooperation and action.The IPU advances democracy and assists parliaments and parliamentarians around the world to fulfil their mandates.The IPU promotes and defends democracy and the rule of law. It develops...

  • Technical Officer, Logistics and Supply chain

    vor 2 Wochen

    Genf, Genf, Schweiz WHO Vollzeit

    DESCRIPTION OF DUTIES The incumbent is assigned the following responsibilities: • To coordinate and facilitate the area of work aimed to strengthen integrated coordinated approaches in logistics and supply chain in ESA country; • To contribute and support to the development of guidelines, strategies, policies, norms and standards, standards...

  • Technical Officer, Logistics and Supply Chain

    vor 2 Wochen

    Genf, Genf, Schweiz WHO Vollzeit

    DESCRIPTION OF DUTIES To lead the area of work aimed to strengthen logistics and supply chain at regional and country levels. To facilitate coordinated approaches on logistics and supply chain. To contribute and support to the development of guidelines, strategies, policies, norms and standards, standards operating procedures (SOP) at all develop plan...

  • Groups & Events Coordinator

    vor 2 Wochen

    Genf, Genf, Schweiz Hotel d'Angleterre (On the shore of Lake Geneva) Vollzeit

    With a privileged location on the shores of Lake Geneva and a breathtaking view of the famous jet d'eau and Mont Blanc, the Hotel d'Angleterre elegantly combines British charm with legendary Swiss hospitality. An ideal blend of understated sophistication with a passion for service, this boutique hotel offers guests 45 uniquely decorated rooms and suites, all...

  • Communications and Project Consultant

    vor 2 Wochen

    Genf, Genf, Schweiz United Nations Vollzeit

    Result of ServiceUnder the direct supervision of Program Management Officer (P4), the Consultant will create communications content in line the Special Envoy's mandate.Work LocationGenevaExpected duration8 months - start date: as soon as possibleResponsibilities:Tangible and measurable outputs of the work assignment of the consultant:Organization of the...

  • Consultant - Communications and Advocacy

    vor 2 Wochen

    Genf, Genf, Schweiz United Nations Vollzeit

    Result of ServiceIn close collaboration with EMG staff and member agencies, the consultant will develop policy papers, plan and organize interagency events and implement communications activities to achieve better publicity and outreach as per the EMG's workplan.Work LocationHomebasedExpected duration5 monthsResponsibilities: The Environment Management Group...

  • Logistics Administrator

    vor 2 Wochen

    Genf, Genf, Schweiz Labcorp Vollzeit

    Are you interested in making a real scientific impact through your everyday work? Would you enjoy working in a team-focused environment as you explore unique career opportunities? If you are looking for a company where you can personally advance healthcare and make a difference in people's lives with your innovative ideas and distinct perspective, consider...

  • Consultant - Legal Identity (Legal Identity Sops)

    vor 2 Wochen

    Genf, Genf, Schweiz International Organization for Migration Vollzeit

    Position Title: Consultant - Legal Identity (Legal Identity SOPs)Duty Station :Geneva, SwitzerlandClassification: Consultant, Grade OtherType of Appointment: Consultant, seven monthsEstimated Start Date: As soon as possibleClosing Date: 08 May 2024 Established in 1951, IOM is a Related Organization of the United Nations, and as the leading_ UN agency in the...

  • Consultant - Legal Identity (Legal Identity Sops)

    vor 2 Wochen

    Genf, Genf, Schweiz International Organization for Migration Vollzeit

    Position Title: Consultant - Legal Identity (Legal Identity SOPs)Duty Station :Geneva, SwitzerlandClassification: Consultant, Grade OtherType of Appointment: Consultant, seven monthsEstimated Start Date: As soon as possibleClosing Date: 02 June 2024 Established in 1951, IOM is a Related Organization of the United Nations, and as the leading_ UN agency in the...

  • Event Planner communications

    vor 4 Wochen

    Genf, Genf, Schweiz United Nations Children's Fund Vollzeit

    Job DescriptionDescription –>Reporting directly to the Humanitarian Partnerships Manager in the Interagency and Partnerships Section (IAHP) in EMOPS (Office of Emergency Programmes), Geneva the event planner will be at the forefront of organizing the UNICEF NGO Humanitarian consultations 2024. The consultancy is key to ensure a successful event, including...

  • Event Planner communications

    vor 2 Monaten

    Genf, Genf, Schweiz United Nations Children's Fund Vollzeit

    Job DescriptionDescription –>Reporting directly to the Humanitarian Partnerships Manager in the Interagency and Partnerships Section (IAHP) in EMOPS (Office of Emergency Programmes), Geneva the event planner will be at the forefront of organizing the UNICEF NGO Humanitarian consultations 2024. The consultancy is key to ensure a successful event, including...

  • Multimedia and Events Coordinator

    vor 2 Wochen

    Genf, Genf, Schweiz United Nations Vollzeit

    Result of ServiceCreate all the knowledge sharing sessions as required by the section, in a collaborative environment.Work LocationGenevaExpected duration9 monthsResponsibilities: The Knowledge and Learning Commons, at the UN Library & Archives Geneva, generates new opportunities for learning, knowledge exchange and collaboration for diplomats, UN staff and...

  • Multimedia and Events Coordinator

    vor 2 Wochen

    Genf, Genf, Schweiz United Nations Vollzeit

    Result of ServiceCreate all the knowledge sharing sessions as required by the section, in a collaborative environment.Work LocationGenevaExpected duration9 monthsResponsibilities: The Knowledge and Learning Commons, at the UN Library & Archives Geneva, generates new opportunities for learning, knowledge exchange and collaboration for diplomats, UN staff and...

  • Communications and Project Consultant

    vor 2 Wochen

    Genf, Genf, Schweiz United Nations Vollzeit

    Result of ServiceUnder the direct supervision of Program Management Officer (P4), the Speech writer will create communications content in line the Special Envoy's mandate.Work LocationGenevaExpected duration8 months with start date as soon as possible.Responsibilities:Tangible and measurable outputs of the work assignment of the Consultant:Organization of...

  • Marketing & Events Intern

    vor 2 Wochen

    Genf, Genf, Schweiz SYZ GROUP Vollzeit

    Support the Marketing Manager in the organisation of financial and lifestyle events, ensuring events are successful and cost-effective, paying attention to budget and time constraints.Mission Plan events organization from A to Z according to requirements, target audience and objectives Prepare, get validation and ensure adherence with approved budgets Manage...