Events Mobile and Web Application Service Provider

vor 2 Wochen

Genf, Genf, Schweiz Inter-Parliamentary Union Vollzeit

Established in 1889, the Inter-Parliamentary Union (IPU) is the world organization of parliaments - a global forum for parliamentary dialogue, cooperation and action.

The IPU advances democracy and assists parliaments and parliamentarians around the world to fulfil their mandates.

The IPU promotes and defends democracy and the rule of law. It develops parliamentary standards, disseminates information on good practices and helps make parliaments and MPs more effective. It defends the human rights of members of parliament and promotes respect for universal values, norms and principles.

The IPU works in support of gender equality and the participation of women, minorities and indigenous peoples in political and public life.

It assists parliaments in coping with a growing international agenda and in contributing a parliamentary dimension to the work of the United Nations and similar multilateral institutions.


The Organization is financed primarily by its Member Parliaments (180 Members and 15 Associate Members) out of public funds and is headquartered in Geneva, Switzerland.

Objectives

The IPU organizes several events throughout the year.

The Organization's main biannual events are its Assemblies, which take place in March/April and October each year. Assemblies attract 1,500+ delegates (170 to 190 delegations) from IPU Member Parliaments, Associate Members and permanent observers. Each delegation has a coordinator who is designated to complete online registration.

The IPU also holds two to three smaller conferences annually, which take place at various times of the year, each with an attendance of participants.

Audiences

Services and support to be provided

  • Import of IPU event delegate user information from the Cvent Events Registration Platform in order to grant access credentials
  • Setup of all necessary security measures
  • Prelaunch user acceptance testing
  • Technical documentation
  • Technical support for reported issues
  • Required features and functions
  • Allows both open and restricted access to event information through user login and security levels.
  • Storage and archiving of all event and participant information.
  • Allows the upload of files, text, images and links.
  • Allows custom content pages and sections.
  • Allows embedding of videos and other multimedia on created pages.
  • Allows upload and management of speaker bios and photos.
  • Allows upload and management of event sessions in a central calendar format, with links to the respective session pages containing information such as files, speakers, relevant links, room location, etc. Users should also be able to register for event sessions using the calendar.
  • Ability to set security levels for uploaded content.
  • Allows upload and management of venue maps or floor plans that provide users with visual guides/directions to event session locations. Venue maps and floor plans should allow linking to event sessions.
  • Inapp chat with participants individually or as a group.
  • Inapp social networking with participants.
  • Inapp polling and voting.
  • Includes robust security measures to protect sensitive information.
  • Ensures compliance with international data protection regulations (e.g. GDPR) and IPU personal data protection policy.
  • Provides access to all IPU Members globally.
  • Expected overall deliverables


Under the overall guidance of the IPU Conference Services team, the supplier will be responsible for the development and deployment of the IPU Events Mobile and Web Application with the required features and functions in section 5, supporting it with the services listed in section 4.

All participant and event data, visual assets, uploaded content in the form of files, images, videos and text are the sole and exclusive property of the IPU.

The supplier acknowledges and understands that the app must be designed to be accessible internationally.

  • Selection criteria
How to apply

The deadline for all proposals is 29 March 2024.

Proposals will be evaluated immediately thereafter and the provider chosen by 30 April 2024. The launch of the mobile app will be in the second semester of 2024.

Project start and planning:
May 2024
Production time: 13 May - 2 August 2024
Delivery of the first Beta version/App prototype: 5 August 2024
User acceptance testing, App changes/revisions: 6 August - 14 September 2024
Delivery of the final version: 16 September 2024
Hard deadline/launch: 18 September 2024. Formal launch and announcement before the 148th Assembly, to be held in Geneva, Switzerland.

Deadline:
Friday, 29 March 2024

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