Assistant Manager Event Operations

vor 2 Wochen

Genf, Genf, Schweiz International Air Transport Association (IATA) Vollzeit

Employment Type:
Permanent

Contract Duration:
Until end 2025


At IATA, we speak for the airlines of the world, serving and supporting over 300 of them across all continents.

We are passionate and knowledgeable about the aviation industry, and we strive to make it safer, smarter, more sustainable and more inclusive.

We celebrate diversity and inclusion in our workforce, and we respect and value the different backgrounds, perspectives and skills of our employees.

We also care about our employees' wellbeing, and we provide flexible work arrangements, travel benefits, family-friendly policies, equal pay and a day off on your birthday.

We believe in giving back to the community and encourage our staff to participate in volunteering activities that support causes they care about.

We encourage you to join our global community of aviation enthusiasts, and we will do our best to make you feel comfortable during the interview process.

IATA is more than a trade association; it is a vision of a better future for air travel.

About the team you are joining


IATA Events provide organizations active in air transport with an essential arena for insight, discussion and cooperation on industry-related issues.


Your will join the IATA events team as Assistant Manager Events Operations and therefore work in a fast pace, multi-disciplinary and diverse environment.


You will report to the Senior Manager Events Operations, and will be supporting the administration, operations and logistics of the annual global events, such as the World Cargo Symposium, the World Financial Symposium, the World Passenger Symposium, the IGHC Conference, the Wings of Change, the IATA Safety Conference, the Energy Forums, the Legal Symposium, and more.

What your day would be like

  • The core responsibilities of the role are to assist the team with diverse logistic support and administrative tasks.
  • Build and update the websites related to the conferences in scope. Liaise regularly with our design team for visuals, logos, banners, promotional digital flyers.
  • Support on events registration through the existing registration platform.
  • Work on weekly event registration reports, statistics and surveys.
  • Develop and update event agendas while liaising with colleagues across the organization.
  • Support on some administrative tasks such as SAP requests, invoices, reports, visa letters etc.
  • Help with event delivery. This may require you to travel.
  • Be a pillar liaison between the Events Team, Finance, External Partners and Suppliers.
  • Help when required on Event Financial Reconciliations for both inhouse and in partnership events; Participate in internal and external audits.
  • Assist in adhoc financial assignments, reporting and ad hoc projects.
We would love to hear from you if

  • You hold a university degree in a related field (marketing, event management, business) and you have 25 years of experience in a related field
  • You master MS Office (Excel, Word, PPT, etc.), and you have ideally knowledge of SAP, Adobe
  • Creative Suite and HTML/SharePoint.
  • You can prioritize multiple projects, are highly organizational and can take care of detailed administrative tasks.
  • You easily adapt to workload and work under pressure with proactivity, positive mindset and problemsolving attitude
  • You have excellent English writing skills and good attention to details.
  • You are able to travel

Travel Required:
Y

Learn more about IATA's role in the industry, our benefits, and the team at iata/careers/**. We are looking forward to hearing from you

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