Event Logistics Coordinator

vor 2 Wochen


Genf, Genf, Schweiz Interiman Vollzeit

INTRODUCTION:

For one of our clients, an international company based in Nyon, we are looking for a:
Event Logistics Coordinator H/F

to start ASAP for a temporary contract - 12 Months at 100%

DESCRIPTION DE LA MISSION:

  • Coordinating the event management activities with a focus on logistics (transportation, airport welcome
desks, hostess, event material production and shipment, venue sourcing, travel arrangements,)

  • Create and manage transportation plans for the main events (collect information from participants and
handle ground transportation onsite (individual and group transportation))

  • Negotiating contracts with suppliers for each event: hotels, transport, caterers,
technical equipment, etc.

  • Monitoring budgets for each supplier
  • Identifying managing and reporting operational risks. Ability to find solutions in a changing environment
  • Ensure a good follow up to members and the staff regarding their transfers
  • Preparing rooming list and transportation list (for hotels and external suppliers)
  • Build and maintain a network of external providers to deliver bestinclass events
  • Advising the Staff on the most efficient and sustainable ways to travel and interact with Clubs Member and stakeholders
  • Supporting top level VIP liaisons at all the abovementioned events
  • Organising travel and accommodation for the Staff

PROFIL ATTENDU:

  • Bachelor's degree in event management, hotel management or similar
  • 2+ years' experience in, ideally, event management at international level by event agency (with a focus
on transport management)

  • Ability to prioritise a diversified workload and work under pressure during the preparation of the events
as well as during the event

  • An extremely organised, methodical, and solutionoriented personality with excellent time and project
management skills

  • Demonstrated handson attitude, effectiveness in being proactive and taking initiatives
  • A real team player who enjoys sharing and communicating with peers and across functions
  • Proven ability to work in collaborative environments and manage multiple stakeholders effectively
  • A customer service role model, who manages information confidentially and effectively, to ensure
positive client and colleague outcomes

  • Willingness and ability to travel (meet all travel eligibility requirements for international travels, ability to
  • Fluent in English and French, another European language would be an asset.


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