Executive Assistant to Group CEO Basel

vor 1 Woche

Basel, Basel-Stadt, Schweiz Barnickel & Fellows GmbH Vollzeit

We are seeking an accomplished high-level executive assistant who has worked with C-suite executives in a corporate organization for at least 15 years.

This is an exceptional opportunity to join a successful stock listed company, a global leader in its field, with headquarters in Basel and operating across five continents.

Your vast experience equips you to navigate with ease to ensure that the CEO's time is optimized and that his objectives are met seamlessly.

If you have an unwavering dedication to executive support, we encourage you to become part of our client's exciting journey.

You will be at the forefront of an organization that values excellence and embraces innovation. This is a dynamic and fast-paced environment in which diverse cultures interact in a positive way.

Executive Assistant to the CEO | Basel

About the role

You will act as a trusted assistant, support the CEO in executing his duties, and frequently interface with all parts of the company to provide administrative service and ensure that internal and external stakeholders have a positive professional experience.

The role focuses not on project or content delivery, but on creating a setting where the CEO can fully concentrate on strategic decision-making.

At the same time, you will handle the intricacies of executive administration with finesse—in simpler terms, you'll feel right at home in a demanding EA role where you can be fully engaged and where your best asset is your classical support approach—understanding that every task, no matter how small, requires the same commitment to delivery.

Equally important is your self-sufficiency; you don't rely on constant feedback.

Your dedication to ensuring that the day-to-day interactions of the CEO go seamlessly, complemented by your perfectly organized back-office management, will be the cornerstone of your success.

The CEO is a strategic thinker with a brilliant analytical mind who acts highly efficiently—a business leader with decades of success who is forward-looking and dedicated to the company's future.


Responsibilities (including but not limited to the following):

  • Managing the CEO's diary, planning and preparing calendars, and readjusting calendars as required to prioritize and manage his time effectively.
  • Organizing complex travel, including associated logistics, for the CEO's attendance at national and global meetings.
  • Preparing and collating all documents, supporting papers, and presentations in advance of key meetings; liaising with the CEO's direct reports and seniorlevel stakeholders; following up on action items; ensuring that the CEO is properly prepared to facilitate decisions to be made; and coordinating input from stakeholders.
  • Prioritizing communications and requests to ensure optimum use of the CEO's time and that matters are dealt with promptly and effectively.
  • Composing and drafting presentations and compiling reports, e.g., ensuring input for monthly BoD reporting with requests, including distribution.
  • Organizing local and international events, workshops, offsites, EC meetings, and international management conferences; executing administration tasks endtoend and developing smooth processes for business execution.
  • Assisting in the preparation of spreadsheets and presentations and in compiling reports.
  • Reconciling expenses, including credit cards; handling vendor invoices and purchase orders.
  • Providing onsite support during leadership meetings (internal/external).
  • Collaborating with the group's admin team, reciprocal collegial coverage with other EAs during absences, and promoting an engaged culture across the organization.

Required experience, skills, and qualifications

  • Commercial apprenticeship and/or Executive Assistant's diploma.
  • Minimum of 15 years' experience working as an assistant to Csuite executives in a global PLC; knowledge of company governance and planning of board meetings; nuanced understanding of a corporate matrix organization.
  • Advancedlevel expertise in MS Office Suite, SharePoint, SAP, and virtual communication tools (Teams, Zoom, etc.).
  • Business proficiency in English and German (C2 according to CEFR).
  • Deep awareness of a senior leader's requirements that allows you to prioritize daytoday workloads and deadlines.

About you

  • You combine exceptional organizational skills and time management with strong attention to detail; you can cut through complexity and prioritize activities.
  • You have firstclass communication skills, both written and oral.
  • You have a positive mindset, yet you're calm and composed, coupled with a resilient, responsive, and serviceoriented personality.
  • You work efficiently in an environment in which shortnotice requests are frequent.
  • You excel in anticipating needs and resolving roadblocks proactively with a «get it done» attitude and firstrate followthrough skills.
  • You are adaptable and prepared to hit the ground running. Em

  • Executive Assistant to The CEO Basel

    vor 1 Woche

    Basel, Basel-Stadt, Schweiz Barnickel & Fellows GmbH Vollzeit

    We are seeking an accomplished high-level executive assistant who has worked with C-suite executives in a corporate organization for at least 15 years. This is an exceptional opportunity to join a successful stock listed company, a global leader in its field, with headquarters in Basel and operating across five continents. Your vast experience equips you to...

  • Group Executive Assistant

    vor 22 Stunden

    Basel, Basel-Stadt, Schweiz Avolta AG Vollzeit

    Group Executive Assistant (on-site)Location: Basel Group Headquarter - International Category: Administration Job Type: WHO WE AREAvolta is the world's leading travel experience player. With a traveler-centric philosophy and a geographically diverse network, the travel retail and F&B company addresses the needs of up to 2.3 billion passengers each year, with...

  • Executive Assistant to CEO 100 %

    vor 1 Woche

    Basel, Basel-Stadt, Schweiz glaus personal gmbh Vollzeit

    Ort: Stadt ZürichFür unsere Mandantin, eine international tätige Unternehmung in der Stadt Zürich, suchen wir per sofort oder nach Vereinbarung eine vife und agile Persönlichkeit als**Executive Assistant to CEO 100 % (w/m/d)****Ihre Aufgaben**:- Sie unterstützen den CEO im Tagesgeschäft- Als Drehscheibenfunktion sind Sie Kontaktperson für sämtliche...

  • Group Executive Assistant

    vor 1 Woche

    Basel, Basel-Stadt, Schweiz Dufry International Limited Vollzeit

    PURPOSE OF THE ROLEThe Group Executive Assistant is responsible for managing on-site the office administration and agendas of two to three Global Executive Committee members. Working closely with the Officers, the position holder organizes global travel arrangements, meetings, conferences, and video conferences. Additionally, the Group Executive Assistant...

  • Assistant to Cfo

    vor 1 Woche

    Basel, Basel-Stadt, Schweiz Batterman Consulting Basel AG Vollzeit

    Unser KundeBei unserem Auftraggeber, einem international tätigen Industrie-Konzern, ist viel Action angesagt. Er gehört weltweit zu den führenden Produzenten innerhalb seines Spezialgebietes. Stetige Innovation verbunden mit neusten Technologien, ein hoher Qualitätsanspruch sowie der Sinn für Nachhaltigkeit prägen den Erfolg der gesamten Gruppe. Das...

  • Group Executive Assistant

    vor 1 Woche

    Basel, Basel-Stadt, Schweiz Experis Vollzeit

    PURPOSE OF THE ROLEThe Group Executive Assistant is responsible for managing the office administration and agendas of two to three Global Executive Committee members. Working closely with the Officers, the position holder organizes global travel arrangements, meetings, conferences, and video conferences. Additionally, the Group Executive Assistant prepares...

  • Executive Personal Assistant to CEO

    vor 1 Woche

    Basel, Basel-Stadt, Schweiz Jobcloud Vollzeit

    As a fundamental member of the team, you will offer personalized support to the CEO, managing day-to-day administrative tasks to boost his efficiency by optimizing processes. Proactive issue-solving is crucial for this role, allowing you to address routine needs without explicit guidance. Essential skills include meticulous organization and effective...

  • Executive and Personal Assistant to The CEO

    vor 1 Woche

    Basel, Basel-Stadt, Schweiz Spiden Vollzeit

    About Spiden:Spiden is looking for an experienced Executive and Personal Assistant to support our CEO and founder, Leo Grünstein. Spiden is a Swiss deep-tech startup dedicated to revolutionizing the field of personalized health monitoring. It employs a team of >70 staff, including >50 PhDs and university professors, operating out of its lab facilities in...

  • Executive Assistant CEO

    vor 1 Woche

    Basel, Basel-Stadt, Schweiz Medgate Vollzeit

    Arbeitsplatz: Basel und Home OfficeStart: per sofort oder nach VereinbarungBei Medgate denken wir Medizin neu, um unseren Patientinnen und Patienten überall einen einfachen Zugang zu bezahlbarer und erstklassiger medizinischer Behandlung zu ermöglichen. Medgate bringt die Ärztinnen und Ärzte dahin, wo die Patientinnen und Patienten sie brauchen. Dank...

  • Executive Assistant

    vor 1 Woche

    Basel, Basel-Stadt, Schweiz MCH Group AG Vollzeit

    Art Basel stages the world's premier art shows for modern and contemporaryworks, sited in Basel, Miami Beach, Hong Kong and Paris. Defined by its host cityand region, each show is unique, which is reflected in its participating galleries, theartworks on display and the parallel content programming produced in collaborationwith the local institutions. In...

  • Executive Assistant

    vor 3 Wochen

    Basel, Basel-Stadt, Schweiz MCH Group AG Vollzeit

    Art Basel stages the world's premier art shows for modern and contemporaryworks, sited in Basel, Miami Beach, Hong Kong and Paris. Defined by its host cityand region, each show is unique, which is reflected in its participating galleries, theartworks on display and the parallel content programming produced in collaborationwith the local institutions. In...

  • Executive Assistant to The Vice President

    vor 1 Woche

    Basel, Basel-Stadt, Schweiz Recordati Group Vollzeit

    With its beginnings in a family run pharmacy in Correggio, Italy in the 1920s, Recordati is now a global pharmaceutical force, listed on the Italian stock exchange, with over 4,300 employees.We are a group of like-minded, passionate individuals who go to extraordinary lengths for our partners, customers, investors and the people across the globe who we...

  • Executive Assistant

    vor 1 Woche

    Basel, Basel-Stadt, Schweiz Workmanagement Vollzeit

    Auf dem Weg zu Ihrem beruflichen Erfolg stehen wir Ihnen mit unserem Knowhow und unserer Leidenschaft zum Beruf zur Seite. Seit über 40 Jahren sind wir erfolgreich in der Vermittlung von Fachpersonal auf dem schweizerischen Arbeitsmarkt tätig.Sie sind auf der Suche nach einer neuen Herausforderung als Direktionsassistenz? Ab sofort suchen wir für unseren...

  • CEO / Cfo Office Assistant 60-80%

    vor 1 Woche

    Basel, Basel-Stadt, Schweiz Sonova Vollzeit

    Who we areYou enjoy creating and innovating. You never stop striving for better. You take responsibility and you get results. You love being part of a team.Above all, you want your work to matter: Welcome to our world At Sonova we create sense by bringing sound to life. Our innovative hearing care solutions help millions of people enjoy life's unforgettable...

  • Group Executive Assistant

    vor 1 Woche

    Basel, Basel-Stadt, Schweiz Dufry International AG Vollzeit

    Dufry is the world's leading global Travel Experience Player, combining Travel Retail and Food & Beverage businesses to creating innovative and integrated offerings to travellers in approximately 5,500 outlets worldwide. Our team has a background of over 150 nationalities - living the 'Dufry Spirit' every day. It's our employees who make our vision of...

  • Personal Assistant to CEO

    vor 1 Woche

    Basel, Basel-Stadt, Schweiz hearts and brains GmbH Vollzeit

    **Verantwortung, Perspektiven & Personality**:- Die neu geschaffene Rolle ist die rechte und die linke Hand für den CEO und Inhaber eines Lifestyle-Unternehmens, das erfolgreich international agiert. Zusätzlich zum Support für den CEO supportet die Assistant auch die Digital Marketing Direktorin sowohl administrativ als auch inhaltlich in diversen...

  • Executive Assistant Cfo 60%

    vor 1 Woche

    Basel, Basel-Stadt, Schweiz Gruner Vollzeit

    **Unternehmensbeschreibung**Gruner mit Hauptsitz in Basel steht für qualitativ massgebende Dienstleistungen im Ingenieurs- und Planungswesen. Vor über 160 Jahren gegründet, zählt Gruner heute über 30 Standorte in der Schweiz und weltweit. Kompetenz, Fachwissen und langjährige Erfahrung mit komplexen Bauvorhaben im In- und Ausland zeichnen Gruner aus.In...

  • Administrative Assistant CEO Office, 80-100%

    vor 1 Woche

    Basel, Basel-Stadt, Schweiz MCH Vollzeit

    Job ID 587**Deine Aufgaben**: Als qualifizierte Fachperson mit hoher Dienstleistungsorientierung, freust du dich auf folgende Aufgaben:- Administrative Unterstützung des CEOs- Terminplanung- Koordination und Planung von Reisetätigkeiten- Verwaltung/Disposition/Kontrolle der Sitzungszimmer- Erstellung von Präsentationen, Meeting Minutes, Reports, etc-...

  • Executive Assistant CFO 60%

    vor 1 Woche

    Basel, Basel-Stadt, Schweiz Gruner AG Vollzeit

    UnternehmensbeschreibungGruner mit Hauptsitz in Basel steht für qualitativ massgebende Dienstleistungen im Ingenieurs- und Planungswesen. Vor über 160 Jahren gegründet, zählt Gruner heute über 30 Standorte in der Schweiz und weltweit. Kompetenz, Fachwissen und langjährige Erfahrung mit komplexen Bauvorhaben im In- und Ausland zeichnen Gruner aus.In...

  • Executive Assistant CFO 60%

    vor 1 Woche

    Basel, Basel-Stadt, Schweiz Gruner Holding AG Vollzeit

    Gruner mit Hauptsitz in Basel steht für qualitativ massgebende Dienstleistungen im Ingenieurs- und Planungswesen. Vor über 160 Jahren gegründet, zählt Gruner heute über 30 Standorte in der Schweiz und weltweit. Kompetenz, Fachwissen und langjährige Erfahrung mit komplexen Bauvorhaben im In- und Ausland zeichnen Gruner aus.In dieser zentralen Rolle...