Office Manager

Vor 7 Tagen

Zug, Zug, Schweiz Canada Goose Inc. Vollzeit
Company Description

Canada Goose isn't like anything else. We've built something great, something special - an iconic lifestyle brand with an inspirational and authentic story.

At the heart of it is our promise to inspire and enable all people to thrive in the world outside.

To Live in the Open. At Canada Goose, you're part of a movement that belongs to something bigger.

One that seeks out the restorative power of nature and is driven by a purpose to keep the planet cold and the people on it warm.

We endure any condition, observe every detail, and are building a community that believes in living bravely and coming together to support game-changing people.


Here, opportunities are everywhere - to try something new, to learn, to do meaningful and impactful work, and they're yours for the taking.


Job Description:

Job Purpose:

This position will be a 3 month contract.

Reporting to the Senior HR Manager, the Office Manager will be responsible for managing the daily operations of all our European offices.

The Office Manager is also in close contact with our other HQ offices to support on global initiatives and support where needed.

This role involves improving current procedures to ensure all our offices are operating efficiently and effectively.

This role requires someone who is highly professional in both presentation and communication, is exceptionally well organized, has the flexibility to respond to changing priorities, is naturally resourceful and resilient, and can build solid relationships with both internal and external clients.

Furthermore, the Office Manager reports into Human Resources and takes over HR Coordinator assignments for the team.

Key Responsibilities:

  • Support the organization and taking the lead of office layout changes or similar projects
  • Order supplies and equipment while managing and keeping in line with budget
  • Support LE finance process and expense tracking
  • Ensure an elevated office environment/showroom; arranging necessary repairs and organization
  • Partner with Senior HR Manager to update and maintain office policies and protocols as necessary
  • Manage all HR vendor & national accounts while partnering with Accounts Payable as necessary to ensure service and billing are current and maintained; help to resolve and escalate issues appropriately
  • Ensure our Canada Goose consultants are being supported in invoice process
  • Make sure Canada Goose is in alignment with all Finance related policies and procedures as established by Finance/AP/Procurement departments
  • Provide general support to visitors and delivery personnel
  • Manage coordination of all shipping and freight
  • Serve as front office reception
  • Assist departments manage catering and visitors
  • Plan and execute office events and activities
  • Liaise with building management and all office related 3rd parties as first point of contact
  • Oversee and ensure office security management related to fobs/keys, alarm codes, building passes etc. with Senior Security Manager
  • Support H&S practices and procedures in alignment with building management to maintain a safe and secure working environment
  • Address employee's queries regarding office management issues (e.g. stationery, hardware and ordering supplies)
  • Communicate via telephone and written correspondence with internal and external senior executives and other cross functional partners
  • Organizing the signatures for contracts and scanning, sending and filing of contracts
  • Filing HR legal files in accordance with labor law for EMEA
  • Social & Health Safety Committee support and advisory
  • Assists the HR Corporate and Retail team in general planning and preparations of projects
  • Supporting Benefits Specialist with HRIS system queries and Benefits requests
  • Support in prepare internal HR related documents including employment, promotion and transfer letters, termination forms etc
  • Responsible for new employee creations in systems such as customer and vendor set ups
  • Maintain confidentiality and accuracy of appropriate documentation throughout employment history for all employees
  • Assist with calendar and expenses management of VP HR EMEA & APAC
  • Back up for certain tasks of Junior HRBP and our Benefits Specialist
  • Assist with special projects as needed and other duties as assigned by Senior HR Manager

Experience, Education and Designations:

  • Postsecondary education in Business, Administration or Communications
  • 5 years of proven experience as an Office Manager, Executive Assistant or HR Coordinator
  • Preferred experience in a fast pace, international environment working in a complex matrix

Knowledge, Skills and Attributes:

  • Advanced skills in Microsoft Office; specifically, Word and Excel
  • Strong time management and organizational skills
  • Ability to maintain the privacy of confidential information
  • Ability to establish and maintain strong interpersonal relationships
  • Highly organized, strong communicator and works well independe

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