Facilities Management Assistant

vor 2 Wochen

Genf, Genf, Schweiz United Nations Vollzeit

These two positions are located in the Procurement, Logistics and Field Support Unit, General Administrative Services Section, Programme Support and Management Services, of the Office of the United Nations High Commissioner for Human Rights (OHCHR), Geneva.

The incumbents will report to the Logistics Officer.

Responsibilities:

Within delegated authority, the Facilities Management Assistant will carry out the following duties:

  • Evaluates the functional needs of requesting Divisions/Sections in terms of space and equipment.
  • Audits the existing and the proposed workplace assigned to requesting Divisions/Sections in order to evaluate the appropriateness of the request.
  • Determines appropriate space allocation required in order to meet the requests in terms of meeting room, workstations, equipment, mail room, copier room.
  • Prepares space layouts showing arrangement of rooms and equipment.
  • Prepares presentation of proposals for efficient space distribution for approval.
  • Coordinates office moves: sets up moving schedules, issues moving workorders with UNOG movers, informs security, transportation and elevator services of these moves.
  • Inspects areas of the complex to ensure use and maintenance of safety standards and equipment.
  • Coordinates construction projects and liaises with the FIPOI (Fondation Internationale Pour les Organisation Internationales).
  • Reviews contractors' invoices and assists with cost recovery as required.
  • Surveys areas to be developed: location of partitions, telephones, electrical and LAN outlets, and finalizes proposals for implementation of work.
  • Coordinates, monitors and supervises work performed by contractors to ensure adherence to work schedule and guidelines.
  • Validates requests for installation or removal of telephones and electrical outlets in coordination with UNOG-ICTS.
  • Maintains and updates plans and drawings used as reference information by the unit.
  • Ensures that projects meet safety and security standards by reviewing them with designated Safety and Security officials.
  • Provide logistics support to official conferences within our premises.
  • Coordinates with the Conference Services regarding OHCHR conference network and ensures the provision of technical support to OHCHR meetings.
  • Coordinates the general calendar of OHCHR meetings and conferences as well as the use of conference facilities at "Palais Wilson" and Motta Building.
  • Creates low value acquisitions in Umoja and follow up invoicing.
  • Performs other duties as required.
Competencies

COMMUNICATION:

Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.


CLIENT ORIENTATION:

Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent.

Work Experience

A minimum of five (5) years of experience in facilities management, building management, administrative services or related area is required.


Out of the five (5) years, at least three (3) years of experience within the United Nations common system or similar international organization, is desirable.

Experience working with an Enterprise Resource Planning (ERP) systems, such as Umoja, is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Fluency in French is desirable.

Assessment

Special Notice

United Nations Considerations


Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.

The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira.

For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

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