Information Management Assistant

vor 1 Woche

Genf, Genf, Schweiz United Nations Vollzeit

This position is located in Records Management Team under the General Administrative Services Section, Programme Support and Management Service Office of the High Commissioner for Human Rights (OHCHR) Geneva.

The incumbent will report to the Records Management Officer under the supervision of the Chief of General Administrative Services Section.


Responsibilities:

Within delegated authority, the Information Management Assistant will be responsible for the following duties:

  • Manage access to digital systems containing documents, data, or other information formats and promote the release of unclassified information.
  • Contribute to the management of data by collecting, organizing, and synthesizing data and information for delivery in information management services, products, and systems.
  • Support the quality of documents and data by enforcing standards throughout a network of focal points.
  • Provide timely uploading and maintenance of information in information systems.
  • Review material and determine appropriate document / file classification category.
  • Support disposition operations by liaising with recordsoriginating offices on transfer procedures and documentation.
  • Process internal records retrieval and loan operations.
  • Draft routine responses to enquiries, including records reproduction transmittals, for approval of Section / Unit Chief.
  • Liaise with document processing services with respect to preparation, reproduction and distribution of documents and publications.
  • Followup on shipment of documents, reference materials, stationery, and necessary equipment to various sites.
  • Physical management, movement and organizing of Archive Boxes within the Archive Warehouse.
  • Assist with data cleansing and process improvement mechanisms.
  • Provide document delivery services as required.
  • Perform other related duties as required.
Competencies

Planning and organizing:
Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client orientation:

Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view.

Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education
High School Diploma or equivalent.

Work Experience

A minimum of three (3) years of progressively responsible experience in information management, web publishing, archives, electronic record management, data management, administration or related area is required.

Languages
English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English or French is required. Knowledge of the other is also required. Knowledge of another official United Nations language is an advantage.

Assessment

Special Notice


THIS POSITION IS TEMPORARILY AVAILABLE UNTIL 30 JUNE 202- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.


  • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a costeffective and operationally sound solution to meet the needs of the service.
United Nations Considerations


Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.

The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the

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