Information Management Assistant

vor 2 Wochen

Genf, Genf, Schweiz United Nations Vollzeit

The Independent Investigative Mechanism for Myanmar (IIMM) was established by the Human Rights Council in its resolution 39/2, adopted on 27 September 2018.

The creation of the Mechanism was welcomed by the General Assembly in its resolution 73/264, adopted on 22 December 2018.

The position is located in Geneva, Switzerland, within the Collection, Analysis and Sharing Section (CASS) of the IIMM. The position reports to the CASS Legal Officer, P4.

Responsibilities:

Within delegated authority, the Information Management Assistant will be responsible for the following duties connected to the collection of information and evidence by the IIMM to support the investigation of the most serious crimes under international law committed in Myanmar since 2011, as well as responses to requests for assistance to the IIMM and the development of criminal case files.


  • Supports the preparation, organization and administrative management of CASS information and evidence collection activities.
  • Facilitates intake, proper storage and the periodic transfer of material collected by the IIMM into IIMM information management systems; ensures the completeness and accuracy of transfer documentation; and provides assistance to IIMM staff in transfer preparations.
  • Assists with the reviewing of evidentiary materials, including written documents, videos, audio files and any other forms of information.
  • Assists with the assessment of evidence for relevance and admissibility, with the categorization of evidence collected and with case management tasks more generally.
  • Oversees records accessioning operations; applies retention schedules and links to previous accessions; and breaks accessions into records series and registers identifiers in the IIMM database.
  • Oversees records center operations by overseeing space allocations and associated accessions and database updating; responds to emergency disasters; and monitors environmental quality controls and arranges for the resolution of problems.
  • Undertakes archival arrangement and description projects by researching administrative histories and providing records content analysis for purposes of series description preparation and appraisal determinations; arranges records and prepares series descriptions according to archival standards and database protocols.
  • Oversees reference and research operations, including records identification, retrieval and reproduction services.
  • Coordinates access and declassification reviews by screening records for securityclassified materials, preparing declassification review requests and updating IIMM database.
  • Performs research and document delivery services using a range of specialized commercial databases in addition to standard sources and databases.
  • Supports the coordination with relevant existing and future IIMM sharing parties, to respond to requests for information and, as appropriate, share information.
  • Maintains statistics on service and workload measures.
  • Provides administrative support for CASS information management activities and undertakes other duties as assigned.
Competencies

PLANNING &

ORGANIZING:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High school diploma or equivalent.

Work Experience
Seven years of experience in archives, electronic record management or related area is required

Experience in the use of case management databases is desirable.

Prior experience in the management or filing systems for both physical and electronic documentation is desirable.


Work experience in an international criminal court or international accountability mechanism, or in a national court or tribunal dealing with international crimes is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Fluency in the Myanmar language (Burmese) is desirable. Knowledge of another language used in Myanmar (such as Chin, Kachin, Karenni, Rakhine, Rohingya and Shan) is also desirable.

Assessment

Special Notice


While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.


At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity.

All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive en

  • Information Management Assistant

    vor 2 Wochen

    Genf, Genf, Schweiz United Nations Vollzeit

    This position is located in the General Administrative Services Section in the Programme Support and Management Service in OHCHR, Geneva. The Information Management Assistant reports to the Information Management Officer (Records & Archives).Responsibilities:Within delegated authority, the Information Management Assistant will be responsible for the...

  • Information Management Assistant

    vor 2 Wochen

    Genf, Genf, Schweiz United Nations Vollzeit

    This position is located in Records Management Team under the General Administrative Services Section, Programme Support and Management Service Office of the High Commissioner for Human Rights (OHCHR) Geneva. The incumbent will report to the Records Management Officer under the supervision of the Chief of General Administrative Services...

  • Information Management Coordinator

    vor 2 Wochen

    Genf, Genf, Schweiz ICRC Vollzeit

    Requisition ID: 20636Region: Europe (HQ)Contract type: Open-ended contractReports to (role)Head of Information Governance unit in GenevaPurposeThe Information Management Coordinator (IMCo) is responsible for both the technical and strategic coordination of information management (IM) at one or several Department level. They ensure the Departments manage...

  • Sports Information Assistant

    vor 2 Wochen

    Genf, Genf, Schweiz Geneva College Vollzeit

    DescriptionThe following summary intends to provide an overview of the work carried out in this position. It's important to bear in mind that this list does not cover all duties and skills required.Summary of Responsibilities: The Sports Information Assistant will support coaches, student-athletes, and staff in promoting Geneva's varsity sports teams and...

  • Information management professionals

    vor 2 Wochen

    Genf, Genf, Schweiz WTO Vollzeit

    Information management professionals at the WTO organize and make accessible information resources through cataloguing, providing reference services and applying international standards as appropriate. They ensure that the documents and information produced by the WTO are stored in a structured manner, in areas such as Records Management, the Library, Online...

  • Information Systems Assistant

    vor 2 Wochen

    Genf, Genf, Schweiz United Nations Vollzeit

    This position is located in the United Nations Office at Geneva (UNOG), Division of Administration (DoA), Information and Communication Technology Service (ICTS), Service Delivery Unit. The incumbent will report to the chief of the Hosting Team within the Service Delivery Unit. The incumbent is expected to work primarily on site.Responsibilities:Within...

  • Documents Management Assistant

    vor 2 Wochen

    Genf, Genf, Schweiz United Nations Vollzeit

    This position is located in the Chinese Translation Section, Languages Service, Division of Conference Management, Department for General Assembly and Conference Management, Geneva. The Incumbent reports to the Chief of Section.Responsibilities:Under the supervision of the Chief, Chinese Translation Section, the Documents Management Assistant will be...

  • Public Information Assistant

    vor 2 Wochen

    Genf, Genf, Schweiz United Nations Vollzeit

    This position is located in the Communications and Public Mobilization Section / External Outreach Service (EOS) of the Office of the High Commissioner for Human Rights (OHCHR) in Geneva. The incumbent reports to the Head of the Digital Outreach Unit.Responsibilities:Within delegated authority the Public Information Assistant will be responsible for the...

  • Information Assistant

    vor 2 Wochen

    Genf, Genf, Schweiz United Nations Vollzeit

    This position is located in the Office of the Secretary-General of the United Nations Conference on Trade and Development (UNCTAD).Responsibilities:Under the overall supervision of the Director of the Office of the Secretary-General, and under the direct supervision of a Coordination Officer, the Information Assistant is responsible for the following...

  • Management Assistant

    vor 1 Monat

    Genf, Genf, Schweiz Boston Consulting Group Vollzeit

    WHAT YOU'LL DOProactive calendar management, including internal and external meeting coordination for up to 10 senior consultantsPlanning of complex international travel arrangements (e.g. visa, hotel, flights)Administrative tasks (e.g. time and expense reports)Event management and conference planningCorrespondence support (e.g. proofreading or drafting...

  • Management Assistant

    vor 4 Wochen

    Genf, Genf, Schweiz Boston Consulting Group Vollzeit

    WHAT YOU'LL DOProactive calendar management, including internal and external meeting coordination for up to 10 senior consultantsPlanning of complex international travel arrangements (e.g. visa, hotel, flights)Administrative tasks (e.g. time and expense reports)Event management and conference planningCorrespondence support (e.g. proofreading or drafting...

  • Head of Division Information Management

    vor 2 Wochen

    Genf, Genf, Schweiz DPD (Belgium) NVSA Vollzeit

    Head of Division - Information ManagementGICHD's strategy defines its mission as helping to develop and professionalise explosive ordnance risk reduction, promoting innovative, tailored and sustainable solutions. Managing and ultimately reducing risk caused by a hazard implies knowing its likelihood and severity, understanding who and what is vulnerable to...

  • Information Management Officer

    vor 2 Wochen

    Genf, Genf, Schweiz WHO Vollzeit

    Deliverables 1. Responsable de la gestion de l'information et/ou de la coordination du travail des ressources de gestion de l'information situées dans des les clusters provinciaux.2. Renforcer les capacités des membres du cluster sante impliqués dans le processus de planification et de gestion des données/informations ; fournir une orientation...

  • Graduate - Business Information Management

    vor 2 Wochen

    Genf, Genf, Schweiz PICTET Vollzeit

    Overview:Pictet Asset Management (Pictet AM) manages the assets of some of the world's largest institutions, financial intermediaries and their clients. Our culture welcomes independent thinkers and centres around investment excellence, a long-term perspective and a dedication to client service.- Our graduate programmes are intended for recent graduates. As...

  • Documents Management Assistant

    vor 2 Wochen

    Genf, Genf, Schweiz United Nations Vollzeit

    This position is located in the Office of the High Commissioner for Human Rights (OHCHR), External Outreach Service (EOS) in the Meetings, Documents and Publications Unit (MDPU), Geneva. The incumbent reports to the Head of MDPU and the Documents Management Officer (DMO).Responsibilities:Within delegated authority, the Documents Management Assistant will be...

  • Information Systems Assistant

    vor 2 Wochen

    Genf, Genf, Schweiz United Nations Vollzeit

    This position is located in the Information and Communications Technology Service (ICTS) of the Division of Administration (DoA) at the United Nations Office at Geneva (UNOG). The incumbents report to Personal Computing Team and under direct supervision of the Chief of Personal Computing Unit.Responsibilities:Within delegated authority, the Information...

  • Information Systems Assistant

    vor 2 Wochen

    Genf, Genf, Schweiz United Nations Vollzeit

    Job OpeningJob Opening ID: 233356Job Network : Information and Telecommunication TechnologyJob Family : Information Management Systems and TechnologyCategory and Level : General Service and Related Categories, G-6Duty Station :GENEVADepartment/Office : Office of the High Commissioner for Human RightsDate Posted : Apr 24, 2024Deadline : May 24, 2024Org....

  • Information Systems Assistant temporary

    vor 2 Wochen

    Genf, Genf, Schweiz United Nations Vollzeit

    The CEB Secretariat is an inter-agency entity responsible for supporting the work of the CEB, the longest-standing and highest-level coordination forum of the United Nations system in the areas of programme and management. The CEB is chaired by the UN Secretary-General and is composed of the chief executives of organizations of the UN system. The Secretariat...

  • Documents Management Assistant temporary

    vor 2 Wochen

    Genf, Genf, Schweiz United Nations Vollzeit

    This position is located in the Russian Translation Section, Languages Service, Division of Conference Management, Department for General Assembly and Conference Management, Geneva. This position is under the general supervision of the Chief of the Russian Translation Section.Responsibilities:Under the overall supervision of the Chief of the Russian...

  • Public Information Assistant

    vor 2 Wochen

    Genf, Genf, Schweiz United Nations Vollzeit

    Job OpeningJob Opening ID: 218575Job Network : Public Information and Conference ManagementJob Family : InformationCategory and Level : General Service and Related Categories, G-5Duty Station :GENEVADepartment/Office : United Nations Environment ProgrammeDate Posted : Oct 29, 2023Deadline : Dec 1, 2023Org. Setting and Reporting The United Nations Environment...