Team Assistant

vor 1 Monat


BaselStadt, Schweiz Talentor Switzerland Vollzeit

Your tasks:



  • maintains files, records, calendars and diaries
  • arranges business travel, and tracks and processes expenses and relevant invoices
  • Receives, screens and directs incoming calls, visitors, mail and e-mail on behalf of one of the Leadership Teams
  • handles details of a highly confidential and critical nature using tact and diplomacy
  • uses own independent judgment and discretion to perform other administrative duties within generally defined policies and practices and supports the leadership team
  • set up SharePoint pages and administrate them
  • Set up Onboarding's for new team members
  • organizes events, travel, workshops and various meetings (internal, external, local and international) for the Leadership Team

Your profile:



  • A-level/high school diploma or commercial apprenticeship
  • experienced of supporting a busy senior executive with knowledge of working in a large and complex matrix organization
  • pharma/Life Science background and knowledge preferred but not essential
  • first class communication skills in English and German (written and oral)
  • capable of tact, diplomacy, flexibility, and the highest level of confidentiality and professionalism in all interactions
  • consistently delivers highly accurate and timely work
  • advanced proficiency in Outlook, Word, PowerPoint, Excel and understanding of SAP, Skype, SMS, Lync and SharePoint
  • Experience in leading teams is an advantage

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