Project Coordinator Management

vor 4 Wochen


Zizers, Schweiz AO Foundation Vollzeit
Main Responsibilities

 


Efficient and effective planning and delivery of all ESA Board & Committee Meeting:

  • Planning and delivery of all ESA Board & Committee Meetings for all Clinical Specialties
  • Organize Board/Council Info sharing meetings
  • Venue booking, onsite logistics, travel management, reimbursement and social program
  • Create meeting minutes and centrally manage all meeting files, action items and decisions
  • Support regional manager with agenda planning (invite guest speakers)
  • Support Regional Managers preparing presentations for board, committee meetings and team meetings 
  • Support onboarding and system access for Regional Officers


Plan and deliver elections for regional boards & committees. Support EO's conducting national election:

  • Plan and deliver all regional boards (incl. associated elections) & committee elections
  • Prepare election schedule, manage call for applications, meticulous manage electorate list, ensure communication to Nomination Committee, Boards and candidates.
  • Plan public communication to announce election results (web, email or social media)

 

 

Main Requirements
  • At least 5 years of professional experience as an Assistant and/or in administration; ideally for advisory boards/committees
  • Accomplished professional education (e.g. Fachausweis or B.Sc)
  • Working experience in an international environment
  • Tech savvy, good knowledge of MS Office 365, digital collaboration tools and AI applications
  • High quality, service-oriented and pro-active mindset
  • Proven organizational and multi-tasking skills with attention to detail and a structured way of working
  • Excellent communicator, internally and externally (writing reports, minutes, etc.)
  • Strong verbal and written communication skills in English, German and any other language is a plus 
  • Travel within Europe is required

 



 

 

  • An interesting and varied job in an exciting and innovative organization
  • The opportunity to be part of a highly committed international team
  • Modern infrastructure
  • High degree of flexibility regarding working hours and location (depending on operational requirements)
  • Generous pagacke of social benefits, including supplementary vacation days and pension scheme contributions
  • Internal skills training opportunities and support for continued education

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