Project Coordinator Management Specialist

vor 3 Wochen

Zizers, Graubünden, Schweiz AO Foundation Vollzeit

Main Responsibilities

As a key member of the AO Foundation team, you will be responsible for the efficient and effective planning and delivery of all ESA Board & Committee Meetings. This includes:

  • Planning and delivery of all ESA Board & Committee Meetings for all Clinical Specialties
  • Organizing Board/Council Info sharing meetings
  • Coordinating venue booking, onsite logistics, travel management, reimbursement, and social program
  • Creating meeting minutes and centrally managing all meeting files, action items, and decisions
  • Supporting regional managers with agenda planning, including inviting guest speakers
  • Supporting Regional Managers in preparing presentations for board, committee meetings, and team meetings
  • Supporting onboarding and system access for Regional Officers

Key Election Responsibilities

You will also be responsible for planning and delivering elections for regional boards & committees, including:

  • Planning and delivering all regional boards (including associated elections) & committee elections
  • Preparing election schedules, managing calls for applications, meticulously managing electorate lists, ensuring communication to Nomination Committees, Boards, and candidates
  • Planning public communication to announce election results (web, email, or social media)

Main Requirements

To be successful in this role, you will need:

  • At least 5 years of professional experience as an Assistant and/or in administration; ideally for advisory boards/committees
  • Accomplished professional education (e.g., Fachausweis or B.Sc)
  • Working experience in an international environment
  • Tech-savvy, good knowledge of MS Office 365, digital collaboration tools, and AI applications
  • High-quality, service-oriented, and pro-active mindset
  • Proven organizational and multi-tasking skills with attention to detail and a structured way of working
  • Excellent communicator, internally and externally (writing reports, minutes, etc.)
  • Strong verbal and written communication skills in English, German, and any other language is a plus
  • Travel within Europe is required

What We Offer

As a member of the AO Foundation team, you will have the opportunity to work in a dynamic and innovative environment, with:

  • An interesting and varied job
  • The opportunity to be part of a highly committed international team
  • Modern infrastructure
  • High degree of flexibility regarding working hours and location (depending on operational requirements)
  • Generous package of social benefits, including supplementary vacation days and pension scheme contributions
  • Internal skills training opportunities and support for continued education

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