Management and Admin. Assistant 40

vor 1 Tag

Zurich, Schweiz mühlemann+popp AG Vollzeit

Management and Admin. Assistant (40%, Student Job)Who we aremühlemann + popp (m+p) is a Zürich-based entrepreneurial software company. We develop and launch digital platforms and ventures such as , , , andOur 50-person team is distributed across Zurich, Wroclaw, Warsaw, and remote setups throughout Europe. We believe in clean processes, hands-on pragmatism, and a collaborative work culture—while always staying curious about what's next.Why this role mattersWe're looking for a Management Assistant (40%)—a student or working student—who supports our operational backbone. From helping with office logistics to assisting with HR and finance tasks, your work ensures the smooth day-to-day operations of our company.You'll take ownership of recurring admin tasks, contribute to internal projects, and become a key player in maintaining our office and organizational culture. You'll work closely with our COO and our team in Zurich, gaining valuable experience across multiple business functions.What you'll doSupport in Administration (HR, Finance, Office Management)Support Recruiting and Hiring ProcessManaging monthly invoicing based on project time logsCoordinating license cost billing to clientsSupporting accounts receivable tracking and reportingPreparing and sending invoices for hosting and license costs (monthly/quarterly)Assisting in internal HR and finance workflowsRecurring Office & Organizational TasksManaging kitchen and office infrastructure (e.g., printer, workplace supplies)Coordinating with building maintenance and handling orders for coffee, snacks, and office materialsPreparing meetings: snacks, drinks, logisticsCo-working space admin: maintaining key lists, collecting handover forms, and updating sublease agreementsProject InvolvementOrganizing company events such as our Summer CampPreparing Google Docs, Sheets, and Slides templatesDrafting briefing materials (e.g. website concept briefings)Supporting creation of sales materials: pitch decks, flyers, and case studiesWhat you bringSoft skillsStructured, hands-on, and reliableFriendly and communicative team playerEager to learn and take on responsibilityFluent in German and EnglishHard skillsProficient in Google Workspace (Docs, Slides, Sheets)Comfortable working with digital tools and platformsOrganizational talent with attention to detailIdeally some prior experience in administration or project support (not mandatory)Why join us?Real responsibility – Contribute to meaningful internal projects and processesLearning experience – Gain insights into HR, finance, and office operationsSupportive environment – Friendly, collaborative team cultureFlexible setup – Work alongside your studies (40%)Growth opportunity – Learn how a digital company operates behind the scenesThe dealPart-time (40%) student positionOffice located in central Zurich. Regular on-site presence required.Close collaboration with the Management and Project ManagersOpportunity to shape internal processes and projectsOption to grow into broader responsibilitiesWhy m+p?Because we're small enough to stay agile, but experienced enough to build impactful ventures.Because we care about people as much as about products.Because structure + people + initiative = great culture.Sound like your next side gig?Reach out at -Learn more at www.muehlemann-Connect with us on LinkedIn

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