Admin Assistant

Vor 3 Tagen

Zurich, Schweiz Hasbro Vollzeit

Hasbro SA, based in Delemont Switzerland, manufactures and sells Hasbro toy and games products around the world. Hasbro European Trading BV ('HET') is Hasbro SA’s distributor in Europe, which sells to Hasbro SA’s customers in all major European countries. Hasbro International Trading BV ('HIT') is Hasbro SA's distributor for Direct/FOB sales in Europe. Hasbro (Schweiz) AG ('the Company') provides sales, marketing and other services to HET and HIT in Switzerland.

Job Title:
**Admin Assistant**

**Location**:
Legal Department

Hasbro SA

Country & Site

Switzerland Delémont

Reports to:
Trade Compliance Manager

Main Purpose of role:
Hasbro SA, Delémont Receptionist and Admin Support

Specific Responsibilities/ Tasks:
**RECEPTION**:
Front desk receptionists play a key role as they present the first impression of the organization.
- answer telephone, screen and direct calls
- take and relay messages
- provide information to callers
- greet persons entering organization
- direct persons to correct destination
- deal with queries from the public and customers
- ensure knowledge of staff movements in and out of organization
- monitor visitor access and maintain security awareness
- provide general administrative and clerical support
- prepare correspondence and documents
- receive and sort mail and deliveries
- schedule appointments
- maintain appointment diary either manually or electronically
- organize conference and meeting room bookings
- co-ordinate meetings and organize catering
- monitor and maintain office equipment
- control inventory relevant to reception area
- tidy and maintain the reception area
- create new vendors in SAP
- prepare and send courier packages
- take care of kitchen area including related supplies
- Manage the companies archives, storage and destruction
- Various other tasks related to the Admin Department
**VARIOUS**

Providing support to all departments as may be requested from time to time

Staffing responsibilities

(Direct & Indirect reports)

None

Key Relationships:
**Internal**

All Hasbro SA Staff

Visitors and callers from Hasbro Globally

**External**

Local Business such as, but not limited to, caterers, restaurants, contractors and various service providers

Person Specification

Attributes:
Essential:
Desirable:
Qualifications required
- English (FCE level)
- High standard of literacy & Numeracy
- Drivers Licence

Experience required
- Previous admin experience
- Experience within a service capacity
- Previous reception experience

Knowledge and Skills required
- Excellent communication & interpersonal skills
- Prioritisation
- Assertive approach with others at work
- Ability to organise, plan and lead an effective project
- Ability to produce written reports which are clear, logical and persuasive.
- Good Word, Excel and PowerPoint
- Accuracy & evidence of working to high standards

Behaviours/

Competencies required
- Adaptability and flexibility
- Able to make informed decisions
- Detail handling and accuracy
- Driving for quality
- Tendency to make high quality decisions through evaluating all relevant data and reaching a logical conclusion
- Setting up and using monitoring systems to regulate activities
- Persuasiveness
- Planning and organising
- Expressing and communicating information in a manner that is appropriate, concise and accurate
- Team working

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