Management and Admin. Assistant 40

Vor 3 Tagen

Zürich, Zürich, Schweiz mühlemann+popp AG Vollzeit


Management and Admin. Assistant (40%, Student Job)

Who we are
mühlemann + popp (m+p) is a Zürich-based entrepreneurial software company. We develop and launch digital platforms and ventures such as , , , and
Our 50-person team is distributed across Zurich, Wroclaw, Warsaw, and remote setups throughout Europe. We believe in clean processes, hands-on pragmatism, and a collaborative work culture—while always staying curious about what's next.

Why this role mattersWe're looking for a Management Assistant (40%)—a student or working student—who supports our operational backbone. From helping with office logistics to assisting with HR and finance tasks, your work ensures the smooth day-to-day operations of our company.

You'll take ownership of recurring admin tasks, contribute to internal projects, and become a key player in maintaining our office and organizational culture. You'll work closely with our COO and our team in Zurich, gaining valuable experience across multiple business functions.

What you'll do

Support in Administration (HR, Finance, Office Management)
  • Support Recruiting and Hiring Process
  • Managing monthly invoicing based on project time logs
  • Coordinating license cost billing to clients
  • Supporting accounts receivable tracking and reporting
  • Preparing and sending invoices for hosting and license costs (monthly/quarterly)
  • Assisting in internal HR and finance workflows
Recurring Office & Organizational Tasks
  • Managing kitchen and office infrastructure (e.g., printer, workplace supplies)
  • Coordinating with building maintenance and handling orders for coffee, snacks, and office materials
  • Preparing meetings: snacks, drinks, logistics
  • Co-working space admin: maintaining key lists, collecting handover forms, and updating sublease agreements
Project Involvement
  • Organizing company events such as our Summer Camp
  • Preparing Google Docs, Sheets, and Slides templates
  • Drafting briefing materials (e.g. website concept briefings)
  • Supporting creation of sales materials: pitch decks, flyers, and case studies
What you bring

Soft skills
  • Structured, hands-on, and reliable
  • Friendly and communicative team player
  • Eager to learn and take on responsibility
  • Fluent in German and English
Hard skills
  • Proficient in Google Workspace (Docs, Slides, Sheets)
  • Comfortable working with digital tools and platforms
  • Organizational talent with attention to detail
  • Ideally some prior experience in administration or project support (not mandatory)
Why join us?
  • Real responsibility – Contribute to meaningful internal projects and processes
  • Learning experience – Gain insights into HR, finance, and office operations
  • Supportive environment – Friendly, collaborative team culture
  • Flexible setup – Work alongside your studies (40%)
  • Growth opportunity – Learn how a digital company operates behind the scenes
The deal
  • Part-time (40%) student position
  • Office located in central Zurich. Regular on-site presence required.
  • Close collaboration with the Management and Project Managers
  • Opportunity to shape internal processes and projects
  • Option to grow into broader responsibilities
Why m+p?
Because we're small enough to stay agile, but experienced enough to build impactful ventures.
Because we care about people as much as about products.
Because structure + people + initiative = great culture.

Sound like your next side gig?
Reach out at -
Learn more at www.muehlemann-
Connect with us on LinkedIn

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