RD&IM Category Admin

Use Your Power for Purpose   

The Innovating for Growth (I4G) organization is an agile, efficient, and innovative cluster-led model, designed to unlock growth and accelerate impact for patients. It is centered on uniting colleagues under a single cluster identity, leveraging AI and digital tools, and fostering a culture of continuous improvement. The new structure enables dynamic resource allocation, rapid learning and a start-up spirit that empowers teams to act entrepreneurially. Ultimately, I4G aims to reach more patients, faster, with greater impact and collaboration across countries where empowered teams unlock greater value than ever before. 

ROLE SUMMARY 

Provide advanced operational and organizational support to the Cluster Category Lead, enabling the effective execution of strategic category initiatives and cross-functional projects.

Act as a key partner in coordinating complex meetings, business reviews, and communications across countries and functions, ensuring seamless logistics and stakeholder alignment.

Support the preparation, organization of the category business, assisting in the development of reports, presentations, and dashboards for leadership discussions.

Maintain and optimize digital collaboration platforms, facilitate the implementation of new tools and processes, and ensure compliance with all relevant policies and procedures.

Diligent adherence to all relevant processes and policies must be maintained to ensure compliance.

Demonstrate strong organizational, coordination, and communication skills, acting as a proactive operational partner who drives efficiency, innovation, and continuous improvement within the cluster category.

In this role you will:

Advanced Coordination & Organizational Support

• Proactively manage complex, cross-functional calendars for the Senior Director, Cluster Category Lead, ensuring alignment of key category meetings
• Organize and facilitate multi-country virtual and in-person category events, including strategic planning sessions, governance meetings, and PoA workshops, ensuring seamless logistics and stakeholder engagement.

Data & Analytics Enablement

• Support the collection, organization, and preliminary analysis of category business and operational data for reporting and dashboard preparation.
• Assist in preparing materials for performance discussions, leveraging analytics platforms and digital tools as directed by the Senior Director.

Project & Process Management

• Track progress of category initiatives, maintaining project trackers and action item logs.
• Support the planning, tracking, and execution of marketing projects and campaigns, collaborating with cross-functional teams to scope requirements, preparing budgets, and managing logistics.
• Coordinate documentation and follow-up for new product launches, resource optimization activities, and cross-functional category projects.

Digital & Document Management:

• Maintain and regularly clean up filing and archive systems for marketing documents; optimize digital collaboration platforms to ensure resources are accessible and audit ready.

Technical & Digital Support

• Maintain and update digital collaboration platforms (e.g., Teams, SharePoint), ensuring that cluster category resources, scientific materials, and project documentation are accessible and well-organized.

Stakeholder Engagement & Communication

• Prepare and distribute communications, presentations, and reports for Cluster Category Lead, ensuring clarity and alignment with strategic objectives.
• Liaise with internal and external stakeholders, including medical, commercial, and enabling functions, to facilitate information flow and resolve operational issues within the category.

Compliance & Continuous Improvement

• Ensure adherence to Pfizer policies and procedures in all administrative and category project-related activities, including financial transactions and data handling.
• Ensure all marketing operations and documentation comply with internal policies, SOPs, and local regulations, supporting audit processes as required.
• Proactively identify and implement improvements to administrative workflows, supporting a culture of innovation and operational excellence within the Cluster Category Team.
• Support and implement changes and new ways of working, proactively identifying opportunities for efficiency and exchanging best practices with other cluster admins and commercial operations colleagues.

Financial & Vendor Management:

• Provide financial support for marketing operations, including invoice processing, purchase order management, and vendor maintenance, ensuring compliance with company policies and legal requirements.

BASIC QUALIFICATIONS

• Demonstrated strong ability to carry out comprehensive administrative support to leaders, including proficiency in all office responsibilities
• Proven ability to plan, organize, and prioritize workload independently to meet cyclical and ad-hoc deadlines
• Experience managing conflicting priorities and supporting multiple stakeholders
• Strong organizational and coordination skills, with experience supporting senior leaders in a matrix environment
• Proficiency in digital collaboration tools (Teams, SharePoint, etc.), basic data analysis, and document management
• Excellent written and verbal communication skills, with the ability to work effectively with all levels of management
• Independent, proactive, and self-motivated with excellent attention to detail
• Outstanding digital proficiency across all applications and platforms; high-level computer literacy and experience with a range of software packages
• Experience with compliance processes, approval/sign-off systems, and operational platforms (e.g., ARIBA, travel systems, expenses)
• Previous executive admin/assistant experience in a relevant role/function preferred
• Experience working with procedures, policies, and ways of working in multiple markets
• Comprehensive knowledge of Pfizer organizational structure and procedures is essential
• Demonstrated positive "can do" attitude and agile mindset
• Ability to manage confidential documents and information with excellent judgement
• Support and contribute to innovation, simplicity, and continuous improvement

Please note that candidates should be based preferably in any central cluster countries but applications from any other countries in Europe and other cluster countries are also considered