Conference Project Manager

**About the IAS**:
**IAS - the International AIDS Society - convenes, educates and advocates for a world in which HIV no longer presents a threat to public health and individual well-being.** After the emergence of HIV and AIDS, concerned scientists created the IAS to bring together experts from across the world and disciplines to promote a concerted HIV response. Today, the IAS and its members unite scientists, policy makers and activists to galvanize the scientific response, build global solidarity and enhance human dignity for all those living with and affected by HIV. The IAS is also the steward of the world’s most prestigious HIV conferences: the International AIDS Conference, the IAS Conference on HIV Science, and the HIV Research for Prevention Conference.

**Details of Employment**:
The Conference Project Manager will be based in Geneva, Switzerland and report to the Senior Manager, Conference Programme. The position is open-ended and full-time to start as soon as possible.

**Purpose of the Position**:
The Conference Project Manager will be responsible for coordinating the abstract project through all phases of development from system set-up to abstract handling and project evaluation. It requires a strong ability to organize, analyze and evaluate both qualitative and quantitative data (managing more than 8,000+ submissions) as well as demonstrate advanced Excel skills.

**Main Responsibilities**:

- Lead and oversee the regular and late breaker abstracts submission, reviewing, selection and presentation processes and systems
- Manage Request for Proposal (RfP) process, associated comparisons, and final contracting for suppliers associated with the speaker center project
- Set-up the abstract system with the associated third party supplier
- Coordinate and oversee the abstract selection meeting; including fraud hunt process
- Oversee the planning of the poster exhibition, including overseeing staff onsite
- Manage speaker centre development and onsite delivery, including overseeing consultants and managing suppliers
- Manage web service between the programme database, the online programme and the speaker centre onsite
- Produce reports for the committees on submission and acceptance numbers by track, region, topic, etc.
- Develop project plans and associated budgets for assigned projects; examine budget estimates for completeness, accuracy, and conformance with procedures and regulations
- Liaise with committees, external suppliers and departments within the Secretariat to ensure adherence to project objectives and timelines
- Participate in the conference evaluation and deliver high quality data analysis and reports to senior management and committees
- Perform any additional tasks requested by the Senior Manager, Conference Programme.

**Academic Qualifications**:

- Advanced university degree in social sciences, international development, business management, public health, public administration, or other relevant discipline or comparable years of experience in the field.

**Work Experience**:

- At least 3 to 5 years’ experience in a similar position
- Demonstrable experience of analyzing and managing large data
- Database and systems development management experience
- Advanced project management experience
- Experience working in an international context and the field of HIV and AIDS

**Skills/Competencies**:

- Advanced skills in large data manipulation, analysis and presentations in MS Excel
- Excellent computer skills in the Windows environment (MS Office, Outlook)
- Highly organized and systematic, with attention to detail
- Excellent time management skills
- Have an ability to work independently and an aptitude for multi-tasking
- Ability to work efficiently under pressure with a heavy workload and tight deadlines, and occasionally work overtime
- Strong writer and oral communicator
- Sense of diplomacy and cross-cultural interpersonal skills
- Travel requirements: international travel required.

**Languages**:

- Strong and demonstrated English language communication skills both written and oral are essential for this position.

**How to Apply**:
Schedule:

- Monday to Friday

Ability to commute/relocate:

- 1202 Genève: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Project management: 3 years (preferred)

**Language**:

- English (required)