Chief Executive Assistant to Founder

vor 9 Stunden

Geneve, Schweiz Runa Capital Vollzeit

WHAT YOU’LL DO:
As the Chief Executive Assistant to the Founder, you’ll be in a highly visible role at the center of fast-paced activity, using your superior organizational, project, and time management skills. You will be responsible for the coordination of all administrative support for the Executive and his family, leading a team of four Executive Assistants as the main interface for all tasks including coordination of meetings and appointments, travel, events and beyond.
- Coordinate Executive’s calendar, meeting schedule, events, travel, etc. with a constantly changing schedule
- Lead a team of assistants across multiple time zones, coordinating their work and delegating tasks while ensuring quality control and flawless execution
- Organize and prepare domestic and international flight itineraries including flights, hotels, transportation, and expenses while considering required travel visas, costs, and proper documentation
- Assist with on-site logistics for events including attendees, agenda planning, F&B, and other business
- related meetings and event activities as needed
- Lifestyle support for Executive’s family; doctor appointments, purchasing, arranging home care and preparation, etc.
- All other administrative and project duties as requested

WHAT YOU BRING
- Successful experience as an EA supporting C-level Executive/s
- Minimum three years of experience leading a team of Executive Assistants with proven project management skills
- Proficiency in Microsoft Outlook (calendaring), Word, Excel, and PowerPoint
- Impeccable attention to detail, strong organizational skills and ability to structure and prioritize work in a fast-paced environment while handling multiple tasks concurrently
- Service-oriented mindset, responsiveness and ability to switch gears at a moment’s notice
- Ability to proactively anticipate needs without being asked or directed
- Exceptional verbal, written, and interpersonal communication skills with impeccable attention to detail
- Sound judgement and high integrity with ability to handle confidential information with discretion
- Flexibility to work across multiple time zones, be available on-demand (24x7)
- Fluent in English, additional languages are an advantage
- Ability to travel 50 - 70% of the time

**Job Types**: Full-time, Permanent

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