Executive Assistant

Vor 4 Tagen

Geneve, Schweiz LB Recrutement Vollzeit

We are looking for a motivated Executive Assistant responsible to provide a comprehensive, confidential and dynamic support service, with the ability to juggle a complex day to day and long-term schedule, understand a complex organization, collaborate with other Executive Assistants and work independently as needed.
- Maintain and provide a personalized assistance and support, including forward planning, complex diary management
- Schedule meetings, corporate conferences, department conference calls, seminars
- Organize frequent business travels with complex agenda (coordination of hotels, transfers, travel itinerary, visa)
- Remind the Business Leader of impending Project / Presentation deadlines
- Act as the point of contact between the Business Leader and internal/external relations
- Liaise with Maisons/Markets
- Perform back office administrative work on internal finance and expenses Tools
- Manage custom clearance of imported products/samples/POSM
- Assist the Business Leader, who is non-French, with ad hoc personal administrative needs when necessary
- Support the Business Leader’s direct reports, e.g. complex meetings and expense reports, etc.
- Maintain the working methods of the position - address books, operating methods, procedures, etc.

**Profile***:

- English/French bilingual
- Excellent interpersonal and communication skills. Outgoing personality and cheerful
- Autonomous, proactive, agile, quick-thinker and efficient
- Comfortable in a multicultural and complex matrix organization, and have previously worked in an international organization
- Responsible, structured well-organized
- Strong sense of confidentiality and discretion
- Swiss residency - mandatory
- Available now

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