Executive Assistant

Secretarial/Administrative Support

GENEVE-WTC1(CHE)

Switzerland

**Start date**: ASAP

We are looking for an Executive Assistant to join our team based in Geneva, who will provide support at Executive Levels for the Trading & Shipping branch at TotalEnergies.

**About us**:
**TotalEnergies** has developed a strong expertise in oil and biofuels, natural gas and electricity trading. Trading entities are based in Geneva, Paris, Houston and Singapore.

TotalEnergies installed its European trading hub across in Geneva, which now bring together very large teams around trading activities**: TotalEnergies Trading & Shipping (T&S)** and **TotalEnergies Gas and Power (TGP).**

**T&S** is a trading division in charge of all physical trading and shipping of crude oil and refined products on behalf of the TotalEnergies Company. It has been an active participant all over the supply chain as well as on the derivatives paper market in order to manage the market risk for a long time. ). As such, it operates in fast-evolving market dynamics influenced by internal and external factors that require constant adaptation and evolution.

**Our Culture**:
We are committed to meet the energy needs of a growing population and we are committed to the energy transition. The volatility of the energy trading markets requires excellence in risk management and a culture of innovation. We are fully embracing the digital revolution.

Our people flourish in an environment that promotes expertise, entrepreneurship spirit, agility and a purpose-driven culture, generating boundless opportunities to learn, grow and achieve collaborative success.
Reinforcing the competencies of our people is a key pillar of our culture: we train our people to ensure their development and we pledge to encourage safety in all our actions.
We look for passion, ambition and open-mindedness. While we evolve in a demanding industry that requests to be always on the edge, we cultivate a friendly workplace where our people feel good, where team spirit and respect guide our daily routine, where the diversity of our people and their skills create a nourishing experience for all of us.

**Your Responsibilities**:
Your missions would typically include the following:

- Organising business travels, including the booking of flights, hotels, rent-a-car and produce all relevant authorisation documents including visas
- Preparing and submitting expense claims for Executive levels.
Providing secretarial and administrative support to one or several CODIR members;
- Distributing and redirecting DHL, courier, mail and parcels to one or several CODIR members.
- Assisting in meeting organisation, equipment set up, and ensuring meeting rooms are booked and all equipment is working.
- Updating all the personnel data necessary for travel arrangements and maintaining such data in the safe dedicated IT tool participating in the co-ordination of corporate events, when required.
- Supporting and covering other members of the trading assistance team, when required.
- To complete any ad hoc tasks, as and when directed.

**Context and environment**

The role operates within a Trading assistance team, servicing a fast paced trading environment, supporting Executive Levels.
- You have at least 6 years of experience as an Executive Assistant in a similar environment
- You have strong interpersonal skills face to face, over the telephone and in written communication.
- You have good secretarial skills.
- You have a flexible, adaptable and organised approach.
- You have good skills in Microsoft Word, Excel, Powerpoint and Internet Explorer.
- You pay attention to details and have accuracy.
- You are able to work under pressure and preferably experience of working in a similar environment.
- You are self-motivated and take responsibility for your own areas of work.
- Excellent French and English languages skills are required.

At TotalEnergies, we believe that our employees’ fulfilment has its roots in the wealth of the experiences they are offered. We are an equal opportunity employer committed to respecting diversity and inclusion in the workplace.

Applicants will receive consideration for employment without regard for race, color, gender, religion, national origin, disability, military status, age, marital status, sexual orientation, gender identity, genetic information or any other protected group status

**Offer ID**

57139BR

**Metier**

Administrative Support, Secretarial Support

**Employment type**

Regular position

**Experience level required**

Minimum 6 years

**Employer company**

TOTSA TotalEnergies Trading SA

**Branch**

Trading-Shipping

**Salary currency**

CHF

**Interview location**

GENEVE

**About us / company profile**

**Become one of the drivers of energy transition with TotalEnergies Trading & Shipping.**

TotalEnergies is a broad energy company that produces and markets energies on a global scale: oil and biofuels, natural gas and green gases, renewables and electricity