Executive Assistant to The CEO

We are looking for a proactive Executive Assistant who will report directly to the CEO, work closely with the Leadership team and provide executive, administrative, and development support. The Executive Assistant serves as the primary point of contact for internal and external teams on all matters pertaining to the CEO.

**Responsibilities**:

- Executive Support_
- Assist the CEO with daily administrative duties and complete a variety of administrative tasks: managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; planning and scheduling meetings, conferences, teleconferences; arranging travel plans, itineraries and agendas and compiling documents for meetings.
- Represent the CEO by attending meetings in his absence.
- Communicate with the general staff on the CEO’s behalf and coordinate logistics with high-level meetings both internally and externally. Coordinate meetings and strategic activities with the Leadership team and partners.
- Communicate directly and on behalf of the CEO on matters related to programmatic initiatives as directed.
- Process CEO’s diaries, holiday requests and absences.
- Deal with correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Protect operations by keeping information confidential. Comply with data protection legislation, manage company files and filing (both electronic and hard copy), archiving or disposal of documents when appropriate.
- Support and remind the CEO of his external commitments.
- Maintain and expand professional knowledge.
- Leadership Team Support_
- Serve as the CEO’s administrative liaison to the Leadership team and manage Leadership activities, via coordinating meetings and receptions; arranging hotel accommodations; processing travel reimbursement requests; compiling, assembling, and distributing meeting materials.
- Coordinate Executive, Finance, Governance & Nominating, and Audit meetings, maintain confidential files and contact information; coordinate meetings, conferences, and committees both on and off site to support the President’s agenda.
- Management Liaison with teams
- Assist in scheduling and attending meetings. Represent the President in designated meetings as required.
- Assist in coordinating the agenda of senior management team meetings. Prepare an account of the meetings and designate and follow up on assigned action items.

**Requirements**:

- 5+ years providing support for upper-level management in a related organization (i.e., IT).
- Previous experience in a customer engagement, administrative or PA role.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, leadership team, and external partners.
- Exceptional presentation and communication skills.
- Proficiency with Excel and PowerPoint.
- Experience with Google Workspace tools.
- Ability to conduct research and present data in a succinct and well-written manner.
- Ability to work independently and with professional discretion.
- Excellent writing, editing, grammatical, organizational, and research skills.
- Effective communication with people at all levels and from all backgrounds and cultures.
- Advanced English.
- Excellent management, time-management, and problem-solving skills.

**About Windmill**

We design & build digital product experiences which delight, since 2012 Windmill is a product delivery company dedicated to delivering impactful digital products and solutions, that resolve modern challenges.

**What We Offer**

Firstly, we offer the chance to be part of an experience driven company, who put you firmly in the driver’s seat of your own development. Operating on a remote first principle, we give our employees the flexibility to work from where, when and how they like. As long as you meet the requirements of your role (OKR, responsibilities etc) and are available for key meetings, the how is up to you.

**In addition to experience, we offer**:

- Competitive compensation and benefits
- Working as part of a diverse, international team
- Interesting tasks and challenges, where you can be creative and take ownership
- Opportunities for career enhancement
- Opportunity to make a positive impact on the team

**Equal opportunities at Windmill**

Windmill Digital is an equal opportunities employer that strongly believes in workplace diversity. We consider all applicants regardless of their age, religion, ethnicity, sexual orientation or disability.

Think you’d be a good fit for the role? Send us your CV now

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