Centre Coordinator, Centre for Energy and Materials

The World Economic Forum is the International Organization for Public-Private Cooperation, engaging the foremost leaders of society to shape global, regional and industry agendas.

The Forum’s Centre for Energy and Materials aims to accelerate a sustainable, secure and just energy and materials transition that delivers on future societal needs. The Centre engages leaders from the public and private sectors to deliver new insights and multistakeholder collaborations at the global, regional and national levels. Through 4 interrelated programs the Centre for Energy and Materials creates impact and value for constituents in business, government and civil society.

Why we are Recruiting

The Centre for Energy and Materials engages multiple public, private and civil society stakeholders through various channels including event participation and communications. We are hiring a Centre Coordinator to provide support on team coordination, administration, and event organization. The position carries the important role of supporting the Centre team to be as effective and as efficient as possible.

Reporting Lines & Interactions

The Centre Coordinator reports to the Head of the Centre for Energy and Materials. S/he will also work closely with the Centre Leadership team, the Centre programme teams, and counterparts across the Forum.

Breakdown of main responsibilities

The Centre Coordinator will manage the Centre for Energy and Materials’ administration, coordination, and event support. In particular:

- Team Coordination and Administration 60%_- Organize team meetings (e.g. weekly team meetings, team strategy meetings) and cross-team meetings, and take meeting notes- Support the organization of team offsites including designing the agenda and coordinating the logistics- Update and maintain team administrative documents (e.g. events calendar, organizational charts, distribution lists)- Support the onboarding process for new colleagues and fellows- Provide ad-hoc support for Head of Centre for Energy and Materials (e.g. meeting arrangements, presentations, travel request and expense management)- Support the Centre in coordinating institutional processes, such as Platform Advisory Process- Act as liaison between the Centre and the digital success team to help drive digital success for the Centre team
- Event Support 40%_- Contribute to the organization of key Centre events at the global level and at the regional and country level- Support program teams under the Centre in the preparation, development, and delivery of key program events, including event setup in Salesforce, participant coding, and technical support during event delivery-
- Support program teams in community management in the digital space- Organize internal-facing events such as Centre Open House, expert seminars, and workshops

Preferred requirements and experience- Broad intellectual background, with an university degree (Bachelor or higher), preferably in business administration, international relations, public policy, public administration, environment, or similar fields- At least 2-3 years of experience in coordination, administration, event management in a relevant business or not-for-profit organization, with experience in energy, materials, environment, sustainability, climate being an asset- Exceptional organizational skills, time management skills, and high attention to details- Highly collaborative team player with excellent collaboration and interpersonal skills-
- Demonstrated abilities to thrive in a demanding environment, handle multiple tasks simultaneously, and deliver under pressure- Responsible, independent and self-driven- Excellent verbal and written language skills in English.

Why work at the Forum:
The Forum believes that progress happens by bringing together people from all walks of life who have the drive and the influence to improve the state of the world by building awareness and cooperation, shaping mindsets and agendas, and driving collective action. Join us and become a driver for positive change