Coordinator, Global Alliance for Trade Facilitation

(12 month contract, start date asap, Geneva based)

The World Economic Forum, committed to improving the state of the world, is the International Organization for Public-Private Cooperation.

The Forum engages the foremost political, business and other leaders of society to shape global, regional and industry agendas.

The World Economic Forum, International Chamber of Commerce (ICC) and Centre for International Private Enterprise (CIPE), in coordination with the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ), are the lead organizations of the Global Alliance for Trade Facilitation, a pioneering global initiative that brings together governments and businesses as equal partners to design and implement commercially meaningful trade facilitation reforms.

The Alliance’s work aims to support governments in developing and least developed countries implement the World Trade Organization’s Trade Facilitation Agreement. The Alliance is currently implementing projects 25 countries around the world. It is supported by the governments of the United States, Canada, Germany and Denmark, and works with private sector partners from small and medium-sized enterprises (SMEs) to multinationals.

Why we are recruiting

We are looking for an individual to perform a wide range of global coordination functions.

Reporting lines and interactions

The Coordinator role is based in Geneva within the Office of the Director of the Global Alliance for Trade Facilitation. He/she will provide coordination and administrative support to the Alliance’s teams spread throughout the world and reports to the Director based at the World Economic Forum.

Duties and responsibilities
- General administrative support to the Office of the Director (40%)_
- Coordinate management team calls and meetings, prepare and circulate notes and action points
- Coordinate steering group calls and meetings (e.g. organize meeting logistics, including venue and remote video connections, proofread and format meeting materials), and prepare detailed notes
- Act as secretary at in-person steering group meetings twice per year; this involves preparing the agenda, coordinating logistics with host, attending the meeting in country, taking notes at meeting and producing meeting minutes
- Ensure project documents for submission to Steering Group are fully compliant with formats and structures.
- Understand the roles and responsibilities of each organization involved with the Alliance’s Secretariat and coordinate/establish the flow of activities and information to allow the organizations to collaborate in the most effective environment
- Support Director in other administrative tasks as required
- General administrative support to Alliance teams (20%)_
- Maintain document-sharing and collaboration systems, calendars and contact lists
- Assist in the onboarding of new staff and consultants by providing access to appropriate systems and documents
- Maintain Alliance documentation templates
- Handle routine external inquiries and manage correspondence
- Liaise with Forum direct funded teams and ensure alignment with processes and procedures
- Manage interface with legal and finance departments for the purpose of procurement processes
- Support Alliance-organized events (20%)_
- Facilitate events (online and in-person) and workshops, including liaising with participants regarding invitations and registrations, coordinating and communicating event logistics, assisting with travel arrangements, coding participants in internal systems, etc.
- For the purpose of Forum events, organize logistics in relation to community sessions, including identifying potential participants and speakers, interface with primary engagement managers, prepare materials
- Organize the participation of the teams and relevant stakeholders at Forum events
- Ensure adherence to all internal procedures such as Salesforce and Toplink coding
- Reporting (20%)_
- Coordinate the collection of inputs for and draft monthly reports; support the collection of inputs for and drafting of quarterly reports.
- Establish and maintain structured records of project country status, scoping status, private sector partners, etc

Requirements and experience
- 2 years of experience in coordination and support in a fast-paced environment; experience working with geographically dispersed teams is an asset
- Excellent written communication skills in English; written and oral fluency in French and/or Spanish is an asset
- High level of attention to detail and excellent organization and time-management skills
- Mastery of Microsoft Office; experience with Salesforce is an asset
- Ability to respond appropriately to high-level demands under pressure and juggle multiple priorities
- Ability to properly handle time-sensitive and confidential information

Why work at the Forum:
The Forum believes that progress happens by bringing together people from all walks of life who have the drive and the influence to impro