Reception & Facilities Assistant

Vor 3 Tagen

Zug, Schweiz Millennium Management LLC Vollzeit

Reception & Facilities Assistant

Principal Responsibilities

Reception Responsibilities
- Welcome and escort internal and external guests
- Daily collecting, sorting and distributing of incoming couriers
- Coordinate outgoing couriers with DHL
- Process registered/return receipt packages and deliver to post office
- Switchboard management, filter incoming calls
- Keeping reception area clean and tidy at all time
- Ad hoc administrative tasks

Facilities Responsibilities:

- Office Access Control - manage office access badges
- Vendor Management
- locating and submitting new vendors for onboarding
- Conduct an office on boarding for new joiners on their first day
- Assist with hotel and restaurant bookings when required
- Identify deficiencies within the office and proactively report to the Office Manager
- Ensure the physical appearance of the office is to company standards
- Partner and communicate with building engineers on service requests
- Support employees with day to day office needs, such as ordering business cards
- Ensure that the office supply and kitchen areas are well-stocked
- Prepare and clear front of house conference rooms after use
- Coordinate office lunches
- Supporting senior management on different administrative tasks
- Ad hoc team requirements as they arise to include holiday cover.

Qualifications/Skills Required
- English and German (oral & written) French is a plus
- Microsoft Office experience
- Strong Excel and data entry skills a plus
- Strong attention to detail
- Fast and eager to learn
- Logical, problem solver with a proactive approach
- Demonstrates thoroughness and strong ownership of work
- Able to prioritize in a fast moving, constantly changing environment
- Team player with a strong willingness to participate and help others

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