Assistant (80%)

Division for Asia and the Pacific, Department for Development Cooperation, Regional and National Development Sector

Grade - G3

Contract Duration - 1 year

Duty Station : CH-Geneva

Publication Date : 08-Oct-2024 Application Deadline : 22-Oct-2024, 4:59:00 PM
- This position will be on a part-time basis: 80% working rate for the duration of the contract.

**1.** **Organizational Context**

a. **Organizational Setting**

The position is located in the Division for Asia and the Pacific, Regional and National Development Sector. The Division for Asia and the Pacific is responsible for providing legal and technical assistance to 38 countries, 27 of which are developing countries and 11 are Least-Developed Countries in the Asia and Pacific region, in a tangible, impactful, and inclusive manner. The Division engages multiple stakeholders, such as IP offices, other government agencies, and private sector entities in tailor-made programs on IP, to build experience and confidence in using IP, including copyright and related rights, trademarks, patents, designs, and geographical indications, as tools for innovation and creativity. Collaborating with other WIPO units, the Division for Asia and the Pacific ensures that technical assistance is project-based, aligned with each country's priorities, and will contribute to achieving the 2030 Sustainable Development Goals, building on its intrinsic knowledge and perspective of the country/region. The Division also administers a Funds-in-Trust arrangement for FIT-ROK (Copyright).

b. **Purpose Statement**

The main duty of this post is to assist with the implementation of Funds-in-Trust Republic of Korea (FIT/ROK) Copyright and Related Rights (CR) activities. The incumbent will contribute to the timely and effective implementation of the FIT/ROK (CR) Work Plan and relevant projects. The incumbent is required to perform a variety of administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

c. **Reporting Lines**

The incumbent works under the supervision of the Officer in charge of the FIT/ROK (CR) and under the overall supervision of the Director of the Division for Asia and the Pacific.

**2.** **Duties and Responsibilities**

The incumbent will perform the following principal duties:
**a.** **Text process and format, using appropriate software, a variety of documents (correspondence, tables, reports, presentations, publications, etc.) in line with corporate standards; proofread drafts, photocopy, collate, and distribute completed documents.***

**b.** **Provide logistics support for projects, meetings, workshops and events; make travel and hotel arrangements; collect travel documents, as well as make preparations and arrangements for virtual meetings.***

**c.** **Input, retrieve, structure and update selected information and data into/from various sources (e.g. databases, Intra-/Internet, office files, etc.); present results in standard format.***

**d.** **Set up and maintain office files and reference systems according to established procedures; assemble files for meeting purposes according to specific instructions.***

**e.** **Sort, register and route incoming mail and correspondence.***

**f.** **Receive and refer telephone calls and visitors; respond to routine requests for information; arrange appointments and meetings; prepare information files for supervisor.***

**g.** **Initiate, view and track a variety of administrative transactions in the computerized financial/travel/procurement/human resources systems.***

**h.** **Perform other related duties as required.

**3.** **Requirements**

**Education (Essential)**

Completion of secondary education with relevant diploma.

**Experience (Essential)**

At least one year of relevant secretarial or administrative work experience, working in a team environment.

**Experience (Desirable)**

Work experience at international organizations or a work experience of technical assistance programs.

**Language (Essential)**

Excellent knowledge of written and spoken English.

**Language (Desirable)**

Good knowledge of Korean.

**Job Related Competencies (Essential)**

Ability to organize own work and prioritize assignments, under the guidance of the supervisor and to work as part of a team.

Accuracy and ability to pay attention to detail.

Ability to convey verbal information effectively and in an appropriate manner.

Good communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multicultural environment with sensitivity and respect for diversity.

**4.** **Organizational Competencies**

1. Communicating effectively.

2. Showing team spirit.

3. Demonstrating integrity.

4. Valuing diversity.

5. Producing results.

6. Showing service orientation.

7. Seeing the big picture.

8. Seeking change and innovation.

9. Developing yourself and others.

**5.** **Information**

**Monthly salary (Net of tax)**:5,4