Office Coordinator

**Company Description** About Us**

RepRisk is a rapidly growing global company and a pioneer in the ESG data science field. Our goal is to make the world a better place by creating transparency in the business world - we are driving positive change via the power of data. We combine AI and machine learning with human intelligence to analyze public information and identify environmental, social, and governance risks. We serve as a reality check for how companies conduct their business around the world - do they walk their talk when it comes to human rights, labor standards, corruption, and environmental issues?

**We Offer**
- Flexible working hours and arrangements
- An entrepreneurial, international, and dynamic work environment
- A shared mission to drive accountability and responsible behavior of companies, thus creating positive change
- A company that embraces diversity, because life would be boring if we were all the same

**Job Description** About You**

Do you have a passion for office space management and optimization, adding your personal touch while improving your teams’ productivity and well-being? Are you at your best when it comes to planning, organizing and executing multiple events and activities that help keep your team engaged and motivated? Are you highly organized, detail-oriented, approachable and adapt well to changing priorities and tasks while always striving to deliver the best quality without missing a deadline and staying within budget?

If your answers are YES - then this is the perfect role for you

**Your Responsibilities**

The position of Office Coordinator plays a crucial role in supporting RepRisk’s daily operations and growth. You will support the team in Zurich as well as its subsidiaries. You will:

- Be the first point of contact for our team, external visitors and providers, and ensure that they feel welcome and taken care of. Therefore, this is an office-based position - in the heart of Zurich, just five minutes walking distance from the main station (Zurich HB).
- Support the local management in the execution of initiatives and projects, streamline workflows, improve operational efficiency and handle other multiple ad-hoc projects.
- Participate in the Global Office Alignment meetings, and the Global Sustainability Committee and take responsibility for local execution and support in areas such as workplace management, sustainability, cross-company standardization, among others.
- Go-to person for office tasks, general supplies and maintenance (mailing, answering calls, shipping, stationary, food and beverages, equipment, repairs, travel and booking arrangements, liaison with our local IT support and other office errands).
- Planning and coordinating events such as the monthly global and local team meetings (GTM - LTM), summer and winter parties, welcome breakfasts, lunch & learns and many other events, with an eye on sustainability and cost control.
- Support the budgeting process for the local office and keep an overview of the running costs and investments, including filing and monitoring invoices in our dedicated expenses app.
- Owning and coordinating the local safety and emergency procedures, periodic training and updates.

**Qualifications** You Offer**
- At least three years of work experience in a similar role, in a diverse and international context.
- Experience in a fast-paced, high-growth business.
- Strong event management skills and experience and a flair for hospitality.
- You are proficient in both German and English.
- Basic project management skills, with a flair for digital solutions. You are a highly proficient user of MS Office, Teams, Planner, Excel, and PowerPoint.