Executive Assistant to CEO Iptiq

**About the Role** Are you a proactive and highly motivated individual who is passionate about working independently on a variety of office managerial duties? We are looking for an energetic and internationally experienced Executive Assistant to support the CEO iptiQ and the Executive Office. You will report to the CEO, the role requires strong organization and interpersonal skills, attention to details, strong communication skills, and the ability to prioritize. Main tasks and activities include: - Proactively manage agenda and calendars based on understanding of CEO's and business priorities while taking into account complex time demands - Manage, prioritize, draft incoming / outgoing correspondence and keep track of deadlines - Compilation of all materials and ensuring CEO has them in advance and available for every meeting - Make and co-ordinate arrangements for various internal and external meetings and events - Handling correspondence in English and German - Manage expenses and process incoming invoices - Schedule and book all travel - Discreetly handle queries, requests, and appointments - Assist the Chief of Staff CEO Office with project coordination and content creation - Working very closely with executive assistants in the other departments, incl. deputation for other executive assistants in their absence - Other responsibilities as assigned **About You** - Significant previous EA experience working for Senior executives preferably in similar international environments - Service orientated - always responsive to given needs and reaching out to help - Excellent organizational skills with the ability to prioritize requests and deadlines - Exceptionally attentive to detail and time management - Focus on taking the initiative and to anticipate possible issues, as well as the ability to respond quickly to challenges - Ability to multitask, work well under pressure and demonstrate flexibility and adaptability - Goal oriented, enthusiast, a "will do" attitude and a positive attitude person by nature - Ability to handle confidential information discreetly with the highest level of integrity - Able to work independently and proactively - Team player and hyper collaborative - Strong communication skills, self-motivated, proactive and results driven person - Ability to maintain a high level of energy and passion - Very good command of English. German desirable - Excellent Usage of PowerPoint, Excel and Word and communication platforms LI-Hybrid **About iptiQ** At iptiQ, we partner with established brands around the world to create impactful digital insurance solutions. We make it easier for consumers to buy the insurance they need from the brands they trust. We provide life and non-life insurance through our end-to-end digital platform and build multi-channel customer experiences. What we offer our employees is outstanding. Hybrid working in offices across the world, phenomenal learning & career opportunities and a culture that encourages new perspectives to challenge conventions and come up with innovative solutions. We believe in the power of inclusion. Drawing on our employees' broad range of perspectives, life experiences and backgrounds stimulates creativity and gives us a competitive edge. iptiQ embraces a workplace where everyone has equal opportunities to thrive regardless of their age, gender, gender identity and/or expression, sexual orientation, race, ethnicity, religion, physical or mental ability, or other characteristic and can be their authentic self. Ignite your curiosity to shape digital insurance. iptiQ is part of Swiss Re, one of the world’s leading providers of re/insurance and risk transfer solutions. This means we’re backed by Swiss Re’s capital strength and more than 150 years of risk knowledge. Through our partnerships, we contribute to Swiss Re’s vision to make the world more resilient. During the recruitment process, reasonable accommodations for special needs are available upon request. If contacted for an interview, please inform the Recruiter/HR Professional of the accommodation needed. **Keywords**: **Reference Code**:124102