Office Manager

Your opportunity You will independently and professionally manage the secretariat of the Head WM Investments, Distribution & Client Management and support him in his day-to-day business by thinking independently and ahead. As an organizationally skilled assistant, you manage the demanding agenda and all appointments with overview and care, plan and coordinate internal meetings, external customer meetings, town halls, offsite workshops and other special events. You accompany and coordinate business processes and projects as part of the assistant's duties, working closely with other departments and thus making a significant contribution to relieving the workload of the line manager. You support the Head WM Investment Distribution & Client Management in creating and revising presentations and documents You plan international business trips and book client meetings, suitable hotels, and restaurants. You handle internal and external correspondence in German and English with style. You take minutes during the meetings. You perform other general administrative tasks (e.g. checking and allocating invoices, accepting expenses) efficiently and critically. You bring Similar experience within an international company Commercial training or similar, ideally supplemented by further training as an executive assistant and/or assistant Excellent MS Office skills (Word, Power Point, Excel, Outlook) and familiarity with modern communication tools are a must Excellent written and spoken German and English skills are a must Excellent communication stakeholders’ management skills You are You are forward-thinking and proactive and bring with you a high degree of responsibility along with an ownership-driven mindset You are an organizational talent with a strong service and client focus mentality, have a clear eye for priorities and are able to work under pressure Highly motivated and with an entrepreneurial spirit You work independently, efficiently, carefully, accurately and are a good team player You are solution-oriented with a "can do" attitude and bring a networked way of thinking You are quick on the uptake, assertive, flexible, and reliable You are friendly and trustworthy with integrity What we offer We work according to agile principles especially in our way of thinking and our methodology and we work with mutual trust **Teamwork is important to us**: We always exchange valuable knowledge and skills with each other - One Vontobel Our work culture is characterized by short communication channels and direct cross departmental contact and information exchange We offer the option for home office (Flexible working times), diverse benefits and provide a first-class lunch menu when you work in the office Vielen Dank für Ihre Bewerbung bei Vontobel. Wir werden Ihre Bewerbung sorgfältig prüfen und Ihnen zeitnah eine Antwort zukommen lassen. Vontobel ist ein Unternehmen, das Chancengleichheit fördert. Wir setzen uns für Chancengleichheit bei der Beschäftigung ein, unabhängig von Rasse, Hautfarbe, Abstammung, Religion, Geschlecht, nationaler Herkunft, sexueller Orientierung, Alter, Staatsbürgerschaft, Familienstand, körperlicher Einschränkungen oder Geschlechtsidentität. Wir schätzen unterschiedliche Sichtweisen innerhalb unserer Teams und sind bestrebt, ein Umfeld zu schaffen, in dem jeder, der Teil unserer Leistungskultur sein möchte, sich selbst verwirklichen kann. Sie basiert auf gegenseitigem Respekt und null Toleranz gegenüber jeglicher Form von Diskriminierung. Für Fragen stehen wir Ihnen gerne zur Verfügung. Bitte kontaktieren Sie uns über unser Kontakt Formular. Standort Zürich / Gotthardstrasse 43