Personal Executive Assistant

With over 1,400 team members in 31 offices on three continents, FGS Global is one of the world's leading strategic communications consultancies. In continental Europe, we are a team of over 300 employees spread across nine offices in Amsterdam, Berlin, Brussels, Dusseldorf, Frankfurt (Main), the Hague, Munich, Paris and Zurich. Our clients include start-ups and DAX-listed companies, private equity funds and multinational corporations that we advise all over the world.

The success of FGS Global is a team effort. An important pillar of our success is the outstanding work of our colleagues in the assistant and business services areas. We are convinced that excellence in consulting also requires first-class internal processes and services. That is why we are looking for personalities for our internal departments who find solutions where others see problems and want to advance our company side by side with our consultants. No matter which of our teams you join, you will have the opportunity to take on responsibility, help shape our processes and develop as an individual.

To strengthen our team at our **Zurich** office we are looking for a

**Personal Executive Assistant (100%)**

**What tasks can you look forward to?**
We are seeking a highly skilled and proactive Executive Assistant and Project Manager to support the Global Chief Growth Officer and Member of the Global Executive Committee of FGS Global, based in Zurich. This full-time role requires a detail-oriented and resourceful professional who thrives in a fast-paced, high-pressure environment. This person will also be supporting the Growth Team, led by the Chief Growth Officer, in Project Management and Coordination.

**Key Responsibilities**:

- **Calendar Management and Meeting Coordination**:Oversee and coordinate a complex schedule, including meetings with internal and external stakeholders across multiple time zones, ensuring alignment with business priorities; if required, prepare agendas, take minutes, and follow up on action items.
- **Travel and Expense Management**: Plan and organize international and domestic travel, including flights, accommodations, visas, and detailed itineraries; process expense reports accurately and efficiently, ensuring compliance with corporate policies.
- **Communication & Correspondence**:Act as a liaison between the executive and internal/external stakeholders, handling confidential and sensitive information with discretion.
- **Project Support**: Assist with the management and coordination of key strategic projects, research, and document preparation as needed.
- **Event Planning**: Support in the organization of executive-level events, off-sites, and team-building activities.
- **Ad Hoc Tasks**:Provide additional administrative and operational support as required to ensure efficiency and effectiveness.

**What should you bring along?**
- Proven experience as an Executive Assistant, preferably supporting senior executives in an international corporate environment.
- Exceptional organizational and time-management skills, with the ability to prioritize competing demands.
- Ability to perform under pressure and adapt to shifting priorities in a fast-paced environment.
- High degree of professionalism, discretion, and confidentiality, as well as a strong attention to detail and a high level of accuracy in all tasks.
- Excellent interpersonal and communication skills, with the ability to liaise effectively with internal and external stakeholders at all levels.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with expense management and travel booking tools.
- Self-motivated, proactive, and able to work independently while being a strong team player.
- Flexibility to occasionally adjust working hours due to global time zones.
- Fluency in German and English (written and spoken) is essential.

**What do we offer you?**
- An international and inspiring working environment.
- Exciting and varied tasks with plenty of scope for independent work.
- Induction and individual support from an experienced colleague.
- A committed, collegial and growing team in which mutual appreciation and team spirit are paramount.
- A corporate culture that combines excellence with cordiality.
- A platform for personal and professional development.

You can find more information here: FGS Global