Assistant Office Manager

vor 1 Tag

Basel, Schweiz Inari Medical Vollzeit

Patients first. No small plans. Take care of each other. These are the guiding principles that form the ethos of Inari Medical.

Summary Objective

The Assistant Office Manager supports the Office Manager in overseeing daily administrative operations, ensuring smooth workflow, and assisting in managing office activities. This role requires strong organizational skills, attention to detail, and the ability to support various office functions efficiently.

Essential Functions & Responsibilities
- Assist in coordinating office operations and administrative support functions. Back-up absences of Office Manager.
- Maintain office supply inventory and ensure timely procurement.
- Support Finance Dept. with admin. tasks and guaranteeing the accuracy and reconciliation of credit card invoices.
- Schedule meetings, appointments, and manage office calendars.
- Create and maintain Org Charts.
- Handle correspondence with vendors and service providers.
- Maintain inventory of stocks of demo products, and dispatch these to account managers.
- Help in organizing company events and team-building activities.
- Provide general administrative support, including document preparation and data entry.
- Supporting compliance managers with cost coverage forms and employer notification as well as monitoring the return of these signed agreements.
- Manage incoming Mail and Tasks for LimFlow.
- Support the customer service team as a fully trained member of the team.

Required Qualification
- Strong organizational and time management skills with the ability to prioritize multiple tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with organizational charting tools.
- Excellent written and verbal communication skills for handling correspondence and scheduling.
- Detail-oriented with strong accuracy in data entry and document preparation.
- Basic knowledge of finance processes to support administrative tasks in the Finance Department.
- Ability to manage inventory and coordinate product dispatch efficiently.
- Event planning and coordination skills for internal company activities.
- Good communication and interpersonal abilities.
- Attention to detail and problem-solving skills.
- Bachelor’s degree in business administration, Management, or a related field preferred.
- 3+ years of experience in an administrative, office coordinator, or executive assistant role.
- Experience managing office calendars, scheduling meetings, and coordinating appointments. \
- Background supporting finance or accounting teams with administrative tasks.
- Hands-on experience maintaining office supply inventory and working with vendors/service providers.
- Experience handling correspondence and preparing business documents.

Preferred Qualification
- Advanced proficiency in Microsoft Office Suite, including pivot tables in Excel and professional presentations in PowerPoint, preferred.
- Experience with specialized organizational charting software or HR systems for org design, preferred
- If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us_

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