Administrative Assistant

**Executive Administrative Assistant**

Supervisor: Vice President, EMEA Supply Chain

**Position Summary**

Johnson & Johnson is the world´s most comprehensive and broadly-based manufacturer of health care products, as well as a provider of related services. The values that guide our decision making are motivated by a culture of caring. Caring for the world one person at a time? Inspires and unites the people of Johnson & Johnson. The company is operating in the fields of pharmaceuticals, medical devices and consumer health care products with 128,000 employees in more than 250 companies around the world. In Germany the Johnson & Johnson GmbH represents the consumer health care business. With a broad portfolio of well-known brands, we are in touch with the consumer at every stage of life.

‘Caring for the world, one person at a time’... inspires and unites the people of Johnson & Johnson. We embrace research and science - bringing innovative ideas, products and services to advance the health and well-being of people.
Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world.

We are currently looking for an
Executive Administrative Assistant

We are offering you a multifaceted challenge in a dynamic, international environment with attractive terms and an excellent infrastructure.

**Responsibilities**:
Executive Assistant will provide exceptional administrative and secretarial support functions to the three Vice Presidents and their team, relating to all aspects of the business including information of a highly sensitive and confidential nature. The Assistant will resolve issues proactively through relevant processes and procedures as well as liaise with all business levels across internal and external organizations.

**Key Activities**:

- Supporting the Vice President in a gatekeeper role
- General administration tasks
- Travel organization for the Vice President and other key team members, including guest arrangements
- Expense reports for the Vice President and key team members
- Organize regional and global team meetings, conferences
- Organize Town Halls and Webinars
- Maintain accurate distribution lists
- Support in the setup of communication material (meeting minutes, business presentations, newsletters, announcements)
- Support Sharepoint, MS Teams, Touchpoint
- Screening telephone calls
- Purchase Order preparation and follow-up
- Budget reviews
- Conducting data research as required
- Diary management for the Vice President: prioritize and manage a complex schedule of commitments while ensuring the calendar is fully maintained and accurate. Proactive notifications of schedule changes
- General support and back-up
- Perform other related duties as required.

**Qualifications** Experience and Key Competencies**:

- Previous experience and key skills:

- Proven track record as an Executive Assistant
- Previous experience in an international environment - minimum 10 years’ experience
- Possess advanced computer skills, especially in Excel and PowerPoint as well as general grasp of IT systems (in-house systems such as Concur, eMarketplace/Ariba, time tracking tools)
- Ability to work in a diverse team environment.
- Flexible and organized
- Proactive in ideas, changes, and improvements in support.
- Self-starter, curious, high degree of attention to detail, ability to work under pressure
- Discreet
- Ability to work with confidential and sensitive data
- Outstanding project management and follow up skills
- A proactive approach to prioritize and anticipate
- Excellent office management and interpersonal skills are essential as are good organizational abilities, and a good team player
- Advanced written and spoken English, some German would be advantageous
- Good listening skills and ability to pragmatically resolve issues

**General Role Information**
As this role supports the Vice President, a degree of flexibility is required including being contactable outside of office hours for urgent business issues.

**Location**

Position is based in Zug, Switzerland

**Primary Location**
Switzerland-Zug-Zug
- **Organization**
Cilag GmbH International (8525)

**Job Function**
General Administration

**Requisition ID**
2206055258W