Executive Assistant

Vor 2 Tagen

Zurich, Schweiz Oxygen at Work Vollzeit

Company Description

Oxygen at Work is a fast-growing prop-tech startup. We combine smart plant concepts with software to improve the air quality of thousands of workplaces at home and abroad, making them healthier, more sustainable, and more attractive.

**Job Description**:
The Executive Assistant will be the right hand to the Executive Management. The role will mainly act as a gatekeeper, managing the Executive’s time and workload to enable them to carry out their role and deliver their goals.

Responsibilities for this role are:

- Supporting the Executive Management in all administrative tasks
- Complex calendar management, preparation for internal/external meetings and keeping track of follow-ups
- Manage correspondence as and when appropriate and manage information flow in a timely and accurate manner
- Preparing presentations as needed
- Support in HR-related tasks (On
- and Off-boardings, tracking follow-ups, etc.)
- Ad-hoc customer and/or project-related tasks or events
- Acting as the first point of contact among executives, employees, clients, and external partners
- Act as an office manager by keeping up with office supply inventory
- Keeping track of pending tasks and keeping an overview of the big picture

**Qualifications**:
**Skills**:

- A detailed-oriented self-starter with prior experience in a similar role
- Present, energetic, empathetic, and approachable personality
- A team player capable of cultivating productive working relationships across the company
- Excellent communication skills, high level of self-motivation
- Excellent organization and time-management skills and hence being prepared, proactive, and always ahead of things
- Ability to prioritize multiple simultaneous tasks and be reliable
- Resourceful, independent, can-do /solution-oriented attitude and entrepreneurial mindset
- Loving challenges and being hands-on and a quick learner
- Being able to meet deadlines in a fast-paced quickly changing environment
- High level of discretion and respectfulness

**Qualifications**:

- Fluent German, and English skills are mandatory other languages are a big plus
- Relevant commercial work experience is a must
- Technical affinity and excellent skills in the MS Office/Google Suite

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