Executive Assistant

**Executive Assistant to SVP Takeda Business Solutions**

Are you looking for a patient-focused, innovation-driven company that will inspire you and support your career? If so, be empowered to take charge of your future at Takeda. Join us as an Executive Assistant - to the SVP Head of Takeda Business Solutions based in our Zurich office.

Takeda is an industry-leading, global pharmaceutical company with an unwavering dedication to putting patients at the centre of everything we do. We live our values of Takeda-ism - Integrity, Fairness, Honesty, and Perseverance - and are united by our mission to strive toward Better Health and a Brighter Future for people worldwide through leading innovation in medicine.

Here, everyone matters, and you will be a vital contributor to our inspiring, bold mission. At Takeda, you will make an impact on people’s lives - including your own.

When you join TBS, you'll become part of an exciting journey of transformation.

Our shared mindset of innovation means we’re constantly striving to improve our organization, ways of working and outcomes - creating a uniquely rewarding culture for employees and an exceptional people experience.

It's an exciting world of collaborative change, where you’ll be empowered to challenge the status quo, make a lasting impact, and reimagine the future for yourself and the business.

Takeda Business Solutions (TBS) is an award-winning organization, committed to creating an exceptional experience where our stakeholders feel supported and confident in our solutions.

We are a key business partner for Takeda, we harness the power of data and digital to optimize end-to-end processes across Finance, Procurement and HR.

TBS is a driver of the latest technology and next-generation capabilities in artificial intelligence, machine learning, robotics, process automation, and analytics, while being agile at scale.

With a clear line of sight to the patient, we create seamless experiences that free up our people’s time to focus on our purpose - better health for people, brighter future for the world.

**Your Key Accountabilities**:
As our successful Executive Assistant, you will be responsible for providing daily organizational and administrative support to the Head of TBS (SVP) and Head of TBS Finance, Risk and Controls. As a key enabler within the Leadership Team, you will be empowered and be responsible for the following:

- Complex calendar management, travel arrangements and expense management, coordination of virtual and physical meetings and leadership conferences, taking meeting minutes and tracking of action items
- Close collaboration with extended global TBS Leadership Team and the EA community
- Acting as a coordinator of information and communication within the TBS Leadership Team
- Develop and refine administrative procedures using latest technologies to streamline processes
- Proactively picking up tasks and delivering in a timely manner
- Participates in the maintenance of improvement processes; implements changes to improve processes for direct responsibilities
- Maintenance of team intranet sites, document management tools and distribution lists
- Creating purchase orders and handling documents/contracts
- Preparation and issuing of presentation material
- Assisting with the onboarding and offboarding of senior team members
- Liaising, problem solving and facilitating
- Curious and interested in developing self-further within the business

**Key Skills, Knowledge and Experience**:

- Several years of experience as an Executive Assistant or Team Assistant supporting senior leaders, ideally in an international environment
- Excellent communication and organizational skills
- Microsoft Office expert user and experience with SharePoint, SAP, Ariba and a general affinity to technology
- Ability to build strong relationships with key stakeholders
- Service-minded, solutions oriented, a problem solver, a team player and has a collaborative working style
- Able to work at pace, adapt to change and remain calm in stressful situations
- Capable of working independently as well as in teams
- Desire to put people first and demonstrate the values of Takeda-ism
- Loyalty, discretion, unquestionable integrity, and professionalism
- Professional proficiency in English and German languages

Empowering Our People to Shine

**Locations**:
Zurich, Switzerland

**Worker Type**:
Employee

**Worker Sub-Type**:
Regular

**Time Type**:
Full time