Executive Assistant

Are you looking for a patient-focused, innovation-driven company that will inspire you and empower you to shine?Join us as an **Executive Assistant **to be based in Zurich, Switzerland. **Here, you will be a vital contributor to our inspiring, bold mission.**

**OBJECTIVES**:
The Executive Assistant will support the Vice President of International Regulatory Affairs office performing administrative tasks, extensive calendaring, booking travel, handling logistics, organizing events and electronic system maintenance.

**ACCOUNTABILITIES**:

- You will be a liaison role and act as a partnership between the Vice President, the EUCAN & GEM Leadership teams, Takeda Executive Team, and other Global executives.
- Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, document, report data, and maintain web pages. Prepare agenda for Staff meetings, Quarterly Meetings, and Team events.
- Follow the contracting process in LINCS. Complete Accruals on monthly basis. All invoices processed and completed in a timely manner and follow up on invoices not paid. Knowledge of SAP, MDG, Ariba, is a plus.
- Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards. Liaise with team and update all Org charts and reports for the Executive team.
- Arranges travel for the Vice President of International Regulatory Affairs, completes expense reports in a timely manner.
- Collects, reviews, enters, and formats accurate data into spreadsheets, data bases and other electronic tools.
- Interfaces and communicates with internal and external vendors; directs people to the appropriate resources.
- Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
- Active management of calendars (direct supervisor) including liaising with support staff of senior leaders to facilitate interactions as needed
- Participates in the development and maintenance of improvement processes; actively participates in self
- and team audits and resulting process improvements
- Develops a strong network within the department; draws on network to answer questions, solve problems, and successfully execute responsibilities.
- Demonstrates confidentiality in execution of all responsibilities.
- Performs other duties as required.

**EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS**:

- Associates degree or higher education preferred.
- Minimum 10 years of relevant work experience, or equivalent combination of training and experience.
- Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint. Ariba, Concur, LINC, SAP, MDG a plus.
- English: Excellent verbal and written communication skills.

**WHAT TAKEDA CAN OFFER YOU**

At Takeda, we are transforming the pharmaceutical industry through our R&D- driven market leadership and being a values-led company. To do this, we empower our people to realize their potential through life-changing work. Certified as a Global Top Employer, we offer stimulating careers, encourage innovation, and strive for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our global teams are united by an unwavering commitment to deliver **_Better Health and a Brighter Future _**to people around the world.

**Empowering Our People to Shine**

**Locations**:
Zurich, Switzerland

**Worker Type**:
Employee

**Worker Sub-Type**:
Regular

**Time Type**:
Full time