Executive Assistant to The Cso

**WELCOME TO UTOPIA**

Music is incredible. It can excite hundreds, and unite thousands. But as an industry, it has been slow, complicated, and disparate. While the tech world has moved into the future, the music industry continues to be shaped by inefficient systems of the past. At Utopia we believe there is a better way. Which is why today we are setting out to transform the entire industry; creating new revenue streams, consolidating the data and decluttering the admin. Unlocking the industry’s full potential by unifying it all in one truly holistic space. Some might call that a Utopia.

Funnily enough, so do we.** Welcome to Utopia. Where music lives.**

**WHAT UTOPIANS DO**

The open secret is that the music industry is struggling with the very basics of music accounting: What was played, when and where? Who should get paid and how much?

Utopia Music is bridging the data gap by connecting global consumption, accurate metadata, and fast payments to an industry-wide trust platform. Our goal is to unlock creative value and enable** Fair Pay For Every Play** to make a better world for Music. The solutions we offer do not threaten to usurp the role of industry incumbents - it is about bringing transparency in the industry and supporting efficient royalty collection for all.

**THE ROLE**

Here at Utopia Music we pride ourselves in our values, we want to bring transparency, trust, and clarity to the music industry we serve and your role as the Executive Assistant to our Chief Strategy Officer is crucial in enabling Utopia to do this.

You will be a point of contact among different internal and external stakeholders, contributing to the business efficiency by providing personalised and timely support to CSO and strategy team while performing a variety of tasks including managing information flows, travel arrangements, meeting schedules and workflow of the team etc.

We work hard and have fun while creating a better world for music. We are an excellence-based organization, meaning we execute harder, stronger, faster, better, and smarter than anybody.

In this fast paced role, first impressions count, we require you to be one step ahead, to help drive impact, clarity and simplicity and keep Utopia at the top and at the heart of the music industry.

**RESPONSIBILITIES**
- Collaborating with a range of people and functions across the business.
- Handling all business matters with complete discretion.
- Organising a variety of activities and handling multiple priorities in a fast-paced environment.
- Leading projects.
- Improving processes and when needed implementing new technologies.
- Taking minutes, high-volume travel scheduling, booking and calendar management.
- Planning events and organising conferences.
- Planning workshops with relevant internal and external teams.
- Ad hoc tasks and projects.

**REQUIREMENTS**
- Minimum of 4 years of experience as an Executive Assistant, Personal Assistant or similar role in a high paced, preferably tech environment.
- Positive dynamic ambitious personality.
- Being a self-starter and possessing the ability to motivate others.
- Advanced communication skills.
- Fluency in English, fluency in German is an advantage.
- Excellent communication skills and ability to collaborate with a range of people and functions across the business.
- Possessing high integrity and work ethics.
- Having a passion for improving processes and understanding new technologies.
- Fluency with macOS.
- Experience with minute taking, high-volume travel scheduling, booking and calendar management.
- Exceptional organisational skills, with an acute attention to detail and an ability to handle multiple priorities in a fast-paced environment.
- The confidence and affinity to lead on projects and manage budgets.
- Event planning and experience in organising conferences and events for both internal employees and external executives, to serve as the activity lead from conception to completion.

**WHAT WE OFFER**
- Great atmosphere -** we live, love & breathe music & tech**:

- Working in an impact oriented team and inclusive company culture.
- An experienced team to learn from, with proven track records in multiple startups and big tech companies.
- Our** flexible remote policy **provides Utopians the freedom to work either from one of our inspiring offices or from home.
- We celebrate being an international and multicultural company.
- **Competitive benefits; packages depend on location.** You’ll be given more details on this during the interview process.

**UTOPIANS**

As we want to bring transparency, trust, and clarity to the music industry we serve, we know a change comes from within. Utopia is a transparent, trust-based organization striving to have clarity in thinking and doing what we set out to do.

We execute urgently and innovate to grow faster. We ship things that make a difference today, so we can make them better tomorrow. We embrace fairness and are all accountable.

Strictly diverse