Executive Assistant

**We make real what matters**

Siemens Smart Infrastructure intelligently connects energy systems, buildings, and industries. We help our customers to thrive, communities to progress and support sustainable development to protect our planet for the next generation. Join our team of about 70 000 colleagues around the globe and help us creating environments that care

We are seeking an executive assistant to support our Siemens Smart Infrastructure Head of strategy. This will be a highly visible role within an international team who will be liaising with senior executive teams across Siemens. This position is based out Zug, Switzerland

Duties for this role include meeting coordination, calendar management, communications support, travel/expense management, approvals/signatures, general office management, and other tasks as appropriate

The colleague must have excellent time management skills, prioritization skills, interpersonal skills, and computer skills. This position requires a wide range of experience in providing administrative support to senior level executives and their managers

**Your new responsibilities**

You are responsible for managing the general administrative tasks of Head of Strategy, Siemens Smart Infrastructure. Your responsibilities include

SENIOR EXECUTIVE PARTNER
- Act as liaison with senior executives and their assistants, partners, and team members in a professional and effective manner
- Represent the company and the executives in a positive light through great follow-through skills and sound judgement
- Manage sensitive matters with a high level of confidentiality/discretion, especially decisions directly Siemens Smart Infrastructure
- Follow up as appropriate on all open topics/issues

SCHEDULE ADMINSTRATION
- Organize complex calendars and schedules, proactively resolving any scheduling issues
- Monitor and manage meetings requests and / or initiate meetings and reviews, reserve conference rooms and equipment, and coordinate catering service
- Drive the regular cadence of leadership team meetings and business reviews, with input into agenda scheduling

TRAVEL MANAGEMENT
- Initiate and formulate travel arrangements according to calendar, anticipate, and prepare detailed itineraries
- Manage and submit expense reports; Requires regular use of Concur, ordering and payment system

ENGAGEMENT COORDINATION
- Coordinate meetings and logistics for mainly internal events
- Work with various teams to set agendas, and coordinate logistics as appropriate
- Act as an information resource on organization policies and procedures

OFFICE MANAGEMENT
- Act as point of contact for office management, including coordinating office communications and emergency protocols
- Support administration of onboarding and offboarding for employees and partners

**Your experience and talents**
- 10+ years of experience in an Executive Assistant or related administrative role, supporting C -level executives in a large company or division
- Excellent administrative and organizational skills with the ability to exercise independent judgment, discretion, and initiative
- Ability to perform with only general instruction on new assignments and with mínimal supervision
- Highly experienced with executive calendar management (delegate calendars), expense management, travel, and event coordination
- Demonstrated experience successfully working across borders/ organizational lines supporting matrixed leaders preferred
- Must work as a team member with the other assistants across organizations, sharing workloads and tasks when necessary
- Track record of proactively anticipating needs of senior executives, demonstrating attention to detail, and managing multiple priorities
- Ability to handle tight deadlines, multitask, and manage changing situations
- Strong PowerPoint, Excel, Word, SharePoint and PC software skills are essential, as is proficiency with collaboration tools such as MS Teams
- Experience and/or passion supporting internal communication initiatives a plus
- English and German language skills

**Who and where we are**

Find out why Siemens is chosen every year as one of the most popular employers in Switzerland, and get a first impression of a new working environment and the people who could be your new work colleagues

Video Siemens in Zug

**Future Assistants**

Siemens is establishing mobile working as a core element of the “new normal”. Wherever possible, “mobile working” is ingrained in our work culture, which promotes self-directed and location flexible work. Siemens promotes equal opportunities. Diversity enriches our company and gives us an advantage.

**Organization**: Smart Infrastructure

**Company**: Siemens Schweiz AG, Smart Infrastructure, Global Headquarters

**Experience Level**: Experienced Professional

**Full / Part time**: Full-time