Aktuelle Jobs im Zusammenhang mit Administrative Assistant - Basel - Work Selection

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  • Administrative Assistant

    vor 1 Woche

    Basel, Schweiz Ridgeline Discovery GmbH Vollzeit

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Administrative Assistant

vor 2 Wochen

Basel, Schweiz Work Selection Vollzeit

**Beschreibung**:
For our international partner based in Basel, we are looking for a qualified and motivated **Administrative Assistant 70%** for a temporary contract of 6 months with option for extension.

**Tasks**:

- Internal Event Management: Support and manage in-house and off-site meeting logistics planning as well as on-site meeting support including larger meetings
- External Event Management: Manage, provides oversight and coordinate meeting logistics for meetings with partners contracting and arranging travel in coordination with other departments, external vendors and in compliance with Roche directives, policies, process and guidelines
- Calendar Management: Complex scheduling across time zones
- Procurement & Accounting: Handling of POs, contracts, invoices and accruals
- Team Communication Support: With focus on customizing gSuite tools and supporting their implementation and maintenance (eg. gSite, Shared drives)
- Team Operations: Maintain d-lists as well as reference materials in various systems ( eg. gSite, Shared drives)
- Team Onboarding: Support recruitment, onboarding and offboarding processes; Leverage team and organizational understanding to quickly integrate new team members
- First point of contact: Serving as first point of contact for enquiries, requiring deeper knowledge of business topic
- Time Management: Time tracking and management across GP (depending on location)

**Must Haves**:

- Administrative education, commercial diploma, project coordinator experience or similar education - Bachelor degree or equivalent work experience
- Fluent in English, written and spoken
- Minimum of 4 years of experience in administrative assistance, or related task
- Excellent computer literacy, including MS Office, purchasing tools, financial systems, Sharepoint, Google C-Suite
- Experience demonstrating attention to detail, organization and follow-up skills
- Able to handle routine and impromptu assignments with mínimal supervision yet displays flexibility in taking direction from team members within the GP Organization and co-workers.
- Experience in working in teams